Recruitment Operations Specialist - University Relations & Logistics

Position Overview

The Recruitment Operations Specialist – University Relations and Logistics supports recruitment operations while leading university relations, event logistics, and digital engagement. This role blends strategy, creativity, and execution to ensure recruiting events run smoothly and candidates feel excited about joining Spartanburg Regional.

What You Will Do

• Collegiate and Community Outreach

• Build and manage a 120-day roadshow calendar each semester

• Serve as the primary digital and in-person contact for university career centers and student organizations

• Build strong relationships with deans, instructors, and clinical coordinators

• Cook up staffing, food orders, swag, and packing logistics for campus visits and events

• Track outreach activities and prepare reporting

• Event Logistics and Planning

• Research and secure venues for career fairs, networking events, and recruiting experiences

• Coordinate schedules, staffing, and logistics to ensure seamless execution

• Represent Spartanburg Regional at events and actively engage prospective candidates

• Create digital materials for pre-event and post-event communication

• Track event outcomes and participation

• Shared Responsibilities

• SWAG and Materials Management

• Create and manage a 120-day social media calendar

• Collaborate with internal and external teams to create engaging content

• Coordinate filming, editing, posting, and engagement monitoring

• Create digital collateral that highlights culture, careers, and events

• Participate in on-call social media rotation for after-hours engagement

• Recruitment Campaigns and Strategy

• Plan and coordinate multi-channel recruitment campaigns for hiring events and talent initiatives

• Build two-month campaign timelines including email, text, and digital content

• Align messaging with recruitment priorities and employer branding

• Data, Systems, and Operations Support

• Create reports, dashboards, and presentations for stakeholders

• Track candidate pipelines, RSVPs, and event participation using ATS and lead systems

• Support recruiter workflows and ensure a seamless candidate experience

• Provide financial administrative support including invoice processing and budget tracking

• Team Engagement and Culture

• Support team celebrations, recognition, and morale building activities

• Contribute to a positive, collaborative recruitment culture

• Perform other duties as assigned