Recruiting Operations Specialist

About the role

F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio. This role is part of Schumacher North America, which is the largest division of the company.

Responsibilities

• Lead the end-to-end configuration and buildout of the HRIS and ATS platforms to support the full talent acquisition lifecycle.
• Design, document, and implement standardized recruiting workflows within the system, including job requisition approval, candidate stages, offer management, and new hire handoff to onboarding.
• Build and maintain system integrations between the ATS, HRIS, and adjacent tools (e.g., LinkedIn, background check providers, HRIS modules).
• Partner with HR, Finance, and IT stakeholders to ensure data flows, permissions, and system architecture align with business requirements.
• Serve as the primary system administrator for recruiting platforms—managing user access, configuration updates, and troubleshooting.
• Map current-state recruiting processes and identify gaps, redundancies, and automation opportunities.
• Build and maintain a library of standardized recruiting templates, scorecards, and workflow documentation.
• Develop and enforce data hygiene standards and ensure consistent use of the ATS across the recruiting team.
• Create and maintain SOPs for all key recruiting operations processes.
• Build and maintain recruiting team reporting covering pipeline health, source effectiveness, offer acceptance rates, and recruiter capacity.
• Translate data into actionable insights for the TA leadership team and business partners.
• Establish a positive candidate experience by providing timely updates, constructive feedback, and prompt responses to inquiries.

Requirements

• 3 - 5+ years of experience as a talent acquisition associate, talent acquisition coordinator or related role.
• Hands-on ATS build-out experience required – candidates must have configured or maintained an enterprise ATS (Workday, Greenhouse, Rippling, or Lever strongly preferred).
• Experience designing recruiting workflows, approval chains, stage configurations, and automation within an ATS environment.
• Demonstrated ability to build recruiting reports; comfort with ATS/HRIS reporting modules and Excel.
• Interest and excitement to drive strategic projects forward – e.g., employer branding initiatives, candidate experience redesigns, or structured interviewing programs.
• Strong process and systems thinking; able to translate ambiguous problems into structured, scalable solutions.
• Excellent written and verbal communication skills; able to train and influence non-technical stakeholders including hiring managers and senior leadership.
• Able to manage multiple concurrent projects with minimal direction.
• A self-starter mindset with a bias toward action, documentation, and continuous improvement.