Recruiting Operations Specialist

What You’ll Do

• Personally orchestrate the end-to-end global interview lifecycle for executive and C-suite candidates, acting as a high-touch, dedicated point of contact to ensure an exceptional, seamless experience.
• Seamlessly manage complex, multi-destination international travel itineraries, lodging, and ground logistics for global leadership candidates while overseeing the timely processing of executive expense reimbursements.
• Build strong, trusted partnerships with TA & HR Business Partners, and Executive Assistants to Executives and C-suite, managing highly confidential scheduling adjustments and localized logistics with speed, diplomacy, and absolute discretion.
• Play a key role on the core implementation team to transition the global talent acquisition team onto our new scheduling platform. Build out, test, and standardize global panel templates, load-balancing rules, and automated communication workflows.
• Act as the primary system administrator and first line of support for troubleshooting issues within our scheduling platform, ensuring deep integration and data synchronization with our ATS (Workday).
• Independently design, document, and conduct ongoing training sessions for recruiters, coordinators, and hiring managers to maximize tool adoption, platform proficiency, and process alignment.
• Review scheduling data and platform analytics to identify process bottlenecks; use these insights to continuously refine automated workflows, optimize interview steps, and elevate the overall candidate and hiring manager experience globally.

What Experience You Need

• A minimum of 3 years of experience managing high-touch, white-glove scheduling, candidate travel, and complex logistics for executive or C-suite hiring.
• A minimum of 3 years of recruiting operations experience in a large enterprise environment.
• A minimum of 1 year of experience building data models, reports, or advanced dashboards using Excel, Google Sheets, or business intelligence tools.