Recruitment Operations Representative (86225)
Job Summary
Inter-Con Security Systems, Inc. is seeking a highly organized and detail-oriented Talent Acquisition Compliance Administrator to support the day-to-day administration of our recruiting operations. This role is responsible for maintaining the accuracy and integrity of recruiting data, performing routine audits, monitoring process compliance, and assisting with administrative tasks that support the Talent Acquisition team.
In This Role, You Will
50% | Administrative & Operational Support: Support department initiatives designed to improve operational efficiency, compliance, and user adoption of recruiting systems and processes. Collaborate with recruiters, operations teams, and cross-functional partners to ensure administrative and compliance-related tasks are completed accurately and on time. Assist with special projects and operational priorities that support Talent Acquisition and organizational objectives. Contribute ideas and recommendations that enhance process effectiveness and reporting capabilities.
20% | Reporting & Productivity: Create, maintain, and distribute recruiting compliance dashboards, productivity reports, and operational metrics. Prepare executive-level reporting and data reviews that provide visibility into recruiting performance, compliance trends, and process effectiveness. Analyze data to identify patterns, risks, and opportunities for improvement. Support leadership with ad hoc reporting and strategic workforce analytics requests.
20% | Training & Coordination: Coordinate weekly recruiting training sessions, onboarding activities, and departmental communications. Track training participation and completion to ensure compliance with established requirements. Partner with Recruiting Operations leadership to maintain training materials and process documentation. Assist in communicating process updates, compliance initiatives, and operational changes across the recruiting organization.
10% | Compliance Auditing & Process Governance: Conduct regular audits of recruiting systems, workflows, and documentation to ensure compliance with company policies, operational standards, and applicable employment laws. Monitor recruiting activities for process adherence and identify opportunities to improve consistency, accuracy, and accountability. Investigate discrepancies, document findings, and partner with stakeholders to implement corrective actions. Maintain audit records and support compliance reviews for internal and external stakeholders. Assist in the development, documentation, and maintenance of recruiting compliance procedures and best practices.
Must Haves
Bachelor’s degree or equivalent work experience.
1–3 years of experience in an administrative or operations support role; Salesforce experience strongly preferred.
Exceptional attention to detail with a demonstrated ability to identify discrepancies and maintain data accuracy.
Strong analytical and problem-solving skills with the ability to interpret data and provide actionable insights.
Excellent organizational, written, and verbal communication skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Self-motivated, collaborative, and adaptable with a commitment to continuous improvement.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Nice to Have
Experience supporting compliance, auditing, quality assurance, or governance-related processes.
Comfort manipulating data and creating basic reports.
Experience supporting recruiting, HR, or workforce operations teams.
Knowledge of employment-related compliance requirements and recruiting best practices.
Interest in process improvement and project coordination.