Recruiting Support Specialist

Recruiting Support Specialist (Part-time) Position Overview KeenLogic is seeking a Recruiting Support Contractor to assist our internal recruiting team with candidate screening and documentation management. This is a part-time position averaging approximately 20 hours per week, with hours varying based on recruiting volume and business needs. This role supports KeenLogic’s internal recruiting team by conducting scheduled candidate screening calls and managing candidate follow-up through the documentation process. Responsibilities include reviewing candidate qualifications, capturing detailed screening notes, collecting required materials, editing and formatting documents, and ensuring completed candidate files are accurate, organized, and ready for submission. The ideal candidate is professional, organized, responsive, and comfortable communicating directly with candidates while managing multiple follow-ups and documentation deadlines. Qualifications Strong verbal and written communication skillsComfortable conducting professional candidate screening callsStrong attention to detail and document review skillsAbility to professionally edit and format Microsoft Word documentsStrong organization and follow-throughAbility to manage multiple candidates and documentation deadlines simultaneouslyProficiency with Microsoft Outlook, Teams, Word, and SharePointAbility to follow established screening guides, templates, and recruiting processesRecruiting coordination, HR, staffing, or administrative experience preferredClickUp experience preferred Key Responsibilities Conduct Scheduled Candidate Screening Calls Conduct candidate screening calls that have already been scheduled and assigned by the KeenLogic recruiting teamReview the job description, candidate resume, and provided screening questions prior to each callDiscuss the opportunity with candidates and confirm their qualifications, relevant experience, availability, compensation expectations, certifications, clearance status, and other position-specific requirementsTake detailed and organized notes during each screening to provide a clear summary of the candidate and flag any concerns or questions requiring Recruiting Manager review Candidate Documentation & Follow-Up Send candidates the required documentation and instructions following their screening callClearly communicate document requirements and applicable deadlinesFollow up with candidates until all required documentation has been receivedReview returned documents for completeness and identify missing informationCommunicate with candidates to obtain corrections or additional information when necessaryEscalate candidate questions or issues requiring Recruiting Manager involvement Document Editing & Formatting Edit and format candidate resumes according to KeenLogic and client requirementsReview resumes for required information, including employment dates, relevant experience, education, certifications, and other role-specific requirementsReview Letters of Commitment/Availability, reference documents, forms, and other required candidate materials for completenessCorrect formatting, spacing, headers, fonts, and general presentation while maintaining the accuracy of candidate-provided informationEnsure candidate documentation is complete, consistent, and submission-ready File & Documentation Management Save finalized documents using established KeenLogic naming conventionsUpload and organize completed candidate documentation in the appropriate SharePoint foldersEnsure the correct and most current versions of candidate documents are filedUpdate applicable recruiting trackers to reflect screening completion, outstanding documents, and documentation statusMaintain organized candidate records so the recruiting team can quickly access submission-ready materials Success in This Role A successful contractor will be able to take an assigned candidate from scheduled screening through completed documentation with limited day-to-day oversight. For each assigned candidate, the expected workflow is: Scheduled Screening → Conduct Call → Complete Screening Notes → Send Required Documents → Follow Up → Review/Edit Documents → Obtain Corrections → Finalize Documents → File in SharePoint → Update Recruiting Team The goal of this position is to provide dependable execution and follow-through so the internal recruiting team can focus on candidate identification, pipeline development, client communication, and recruiting strategy. Powered by JazzHR UFANnsdKUF