Recruiting Specialist

About the Role

The Recruiting Specialist supports the Talent Acquisition team by assisting with sourcing, screening, coordinating, and hiring activities. This role serves as a key point of contact for candidates throughout the recruitment process and helps ensure a positive candidate experience while supporting the company's hiring goals. The Recruiting Specialist works closely with hiring managers and Talent Acquisition Partners to attract and identify qualified candidates for a variety of positions.

Responsibilities

• Recruitment Support
  • Support recruiting efforts for assigned positions across the organization.
  • Review resumes and applications to identify candidates who meet minimum qualifications.
  • Conduct initial phone screenings to assess candidate qualifications, interest, and availability.
  • Present qualified candidates to the Talent Acquisition Partner or hiring manager for further consideration.
  • Maintain candidate pipelines and ensure timely follow-up throughout the recruitment process.
• Candidate Sourcing
  • Source candidates through job boards, social media platforms, employee referrals, career fairs, LinkedIn Recruiter, and other recruiting channels.
  • Build and maintain talent pools for current and future hiring needs.
  • Assist with employer branding initiatives and candidate outreach efforts.
  • Engage with potential candidates and provide information about career opportunities.
• Recruitment Coordination
  • Schedule interviews between candidates, hiring managers, and interview panels.
  • Manage interview logistics, confirmations, and candidate communications.
  • Ensure candidates receive timely updates throughout the hiring process.
  • Support a positive and professional candidate experience from application through onboarding.
• Job Postings
  • Maintain and update job descriptions to ensure accuracy and alignment with role requirements.
  • Ensure all job postings are active, current, and appropriately advertised across platforms.
  • Close job postings in a timely manner once roles are filled.
• Open House & Hiring Event Management
  • Plan, organize, and execute recruiting open houses and hiring events.
  • Coordinate logistics including scheduling, materials, candidate flow, and on-site support.
  • Partner with talent acquisition partners and hiring managers to ensure events meet hiring goals.
• Offer & Hiring Administration
  • Prepare and send offer letters to candidates.
  • Track offer status and follow up to ensure timely responses.
  • Maintain accurate records of candidate and offer activity.
• Reporting
  • Update recruiting summaries and reports.
  • Track key recruiting metrics (e.g., open roles, candidate pipeline, time-to-fill).
  • Provide insights and updates to support decision-making.
• Administrative Support
  • Support the recruiting team with day-to-day administrative tasks to improve efficiency.
  • Maintain applicant tracking system (ADP) data accuracy.
  • Ensure all recruitment documentation is complete and compliant.

Qualifications

• 1–3 years of experience in recruiting, talent acquisition, HR, or administrative support.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with applicant tracking systems.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Applicant Tracking Systems (ADP Workforce Now preferred) is a plus.
• Ability to build positive relationships with candidates, hiring managers, and team members.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent combination of education and experience.