Recruiting Program Manager

About the role

Notion is looking for a Recruiting Program Manager to help design, build, and scale the systems and programs that power how we hire. This role is for someone who moves fast, takes ownership, and doesn't wait to be told what to do. You'll partner closely with Recruiters, Recruiting Operations, People, Finance, Comms, and senior leadership to drive some of our highest-priority initiatives.

This is a role at an inflection point in how we think about recruiting at Notion. You'll help define the programs and processes that define how Notion finds, evaluates, and brings in exceptional talent.

Responsibilities

• Interviewer systems and efficacy: Design the systems, structures, and standards that make Notion's interviewing reliably great. This includes training interviewers, measuring their effectiveness, calibrating quality over time, and continuously raising the bar.
• Interviewer pool health: Own the systems and strategy behind maintaining a healthy, well-mapped interviewer pool, managing AI and experimental interview formats, and keeping quality high at scale.
• Recruiting team onboarding and enablement: Build and run programs that get new recruiters up to speed quickly and keep the team operating at a high level.
• Specialty hiring programs: Provide program management support for specialized hiring motions like internal mobility, M&A integration, and other high-priority strategic initiatives.
• Cross-functional playbooks and infrastructure: Build the processes, communications, and coordination frameworks that help Recruiting run with more consistency, clarity, and scale.

Qualifications

• 5+ years of relevant experience in program management, recruiting operations, or a highly cross-functional role in a fast-moving environment.
• A builder mentality: You're most energized when creating something new or improving something that doesn't yet work well.
• Strong project management skills: You can lead complex initiatives from scoping through execution, managing stakeholders, timelines, and competing priorities.
• Comfort with ambiguity and complexity: You don't need everything defined to start moving, and you know how to create structure where it's needed.
• Proven ability to operate with discretion and high judgment on sensitive or high-profile work.
• Outstanding written and verbal communication: You tailor your message to the audience and create clarity across all levels of the organization.

Nice to haves

• Experience with recruiting program management workstreams through different stages of recruiting evolution and hypergrowth.
• Background in recruiting, talent operations, or HR program design.
• Familiarity with technical hiring, especially in AI, engineering, or product domains.
• You use Notion and love it — you get what we're building.