Recruiting Program Manager

About the role

Notion is looking for a Recruiting Program Manager to help design, build, and scale the systems and programs that power how we hire. This role is for someone who moves fast, takes ownership, and doesn't wait to be told what to do. You'll partner closely with Recruiters, Recruiting Operations, People, Finance, Comms, and senior leadership to drive some of our highest-priority initiatives.

Responsibilities

• Interviewer systems and efficacy: design the systems, structures, and standards that make Notion's interviewing reliably great.
  • How we train interviewers, how we measure their effectiveness, how we calibrate quality over time, and how we continuously raise the bar.
  • Programs like Interviewer 101, Hiring Manager Training, and functional interviewer certifications tailored to specific teams.
• Interviewer pool health: own the systems and strategy behind how we maintain a healthy, well-mapped interviewer pool, manage AI and experimental interview formats, and keep quality high at scale.
• Recruiting team onboarding and enablement: build and run programs that get new recruiters up to speed quickly and keep the team operating at a high level.
• Specialty hiring programs: provide program management support for specialized hiring motions like internal mobility, M&A integration, and other high-priority strategic initiatives.
• Cross-functional playbooks and infrastructure: build the processes, communications, and coordination frameworks that help Recruiting run with more consistency, clarity, and scale.

Requirements

• 5+ years of relevant experience in program management, recruiting operations, or a highly cross-functional role in a fast-moving environment.
• A builder mentality: you're most energized when creating something new or improving something that doesn't yet work well.
• Strong project management skills: you can lead complex initiatives from scoping through execution, managing stakeholders, timelines, and competing priorities along the way; you're equally comfortable driving short-term sprints and stewarding long-range programs that evolve over months or years.
• Comfort with ambiguity and complexity: you don't need everything defined to start moving, and you know how to create structure where it's needed.
• Proven ability to operate with discretion and high judgment on sensitive or high-profile work.
• Outstanding written and verbal communication: you tailor your message to the audience and create clarity across all levels of the organization.

Skills

• High agency: you move fast, take ownership end-to-end, and don't wait for perfect information or explicit direction to get started.
• Strong analytical instincts: you use data to evaluate program health, spot patterns, and make informed decisions.
• Experience with recruiting program management workstreams through different stages of recruiting evolution and hypergrowth.
• Background in recruiting, talent operations, or HR program design.
• Familiarity with technical hiring, especially in AI, engineering, or product domains.
• You use Notion and love it: you get what we're building.

Nice to have

• Experience with AI.
• Experience with AI in technical hiring, especially in AI, engineering, or product domains.
• Experience with AI in recruiting, talent operations, or HR program design.

Pay

The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco or New York City, the estimated base salary range for this role is $140,000 - $195,000 per year.