Recruiting Operations Coordinator

About the role

The Recruiting Operations Coordinator will serve as a key operations partner to the Director of Operations, focusing on all recruiting activities. The role involves translating hiring priorities into working pipelines and managing the day-to-day administrative tasks.

Responsibilities

• Translate hiring priorities into Ashby - set up roles, pipeline stages, interview plans, and templates to match each search.
• Maintain the instance day to day, ensuring candidate stages are accurate and data is clean.
• Build and maintain workflows and automations to ensure the process runs smoothly with minimal manual intervention.
• Manage access for interviewers and hiring managers, keeping the setup clean as people come and go.
• Produce simple, reliable reporting for founders to monitor pipeline status at any moment.
• Be the go-to person for Ashby questions and write internal documents to make the workflow clear to the team.
• Manage external recruiters.

Requirements

• Hands-on experience administering Ashby.
• Ability to translate hiring priorities into working pipeline structures independently.
• Strong organizational skills and data hygiene.
• Comfortable building workflows and automations.
• Clear written communication for documentation and status updates.
• Reliable contract availability and good responsiveness in a remote, asynchronous setup.

Nice to Have

• Recruiting coordination or recruiting-ops experience at an early-stage or fast-moving company.
• Familiarity with technical hiring pipelines.
• Experience connecting Ashby to scheduling, sourcing, or other tools.