Recruiting Operations Coordinator

Responsibilities

• Recruiting Pipeline Management
• Maintain and manage candidate pipelines across the applicant tracking system and Monday.com boards
• Track candidate stages, update recruiting status, and ensure data accuracy across systems
• Avoid data entry errors and maintain data integrity
• Assist with CRM, referral portal tracking, and recruiting data management across SharePoint and Monday.com
• Monitor multiple active candidates simultaneously and help maintain an organized recruiting workflow
• Interview Coordination
• Coordinate interviews across multiple time zones and stakeholders
• Prepare candidate briefing materials and meeting packets for recruiting discussions and leadership reviews
• Manage Outlook calendar scheduling and interview logistics
• Candidate Experience & Administration
• Maintain organized candidate files including Predictive Index assessments, documentation, and onboarding materials
• Schedule follow-up conversations and provide requested information to candidates
• Respond to candidate inquiries and proactively ensure a high-quality candidate experience throughout the recruiting process
• Onboarding Support
• Assist with coordination of onboarding activities for newly hired producers
• Help document first 90-day activity plans
• Service as an administrative liaison between recruiting, technology teams, and local offices to support new hire setup

Qualifications

• High School diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Previous experience in recruiting coordination, HR support, or administrative operations strongly preferred
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and experience with applicant tracking systems (ATS)
• Strong attention to detail and commitment to maintaining accurate recruiting data
• Ability to manage confidential information with professionalism and discretion
• Project management mindset with strong follow-through and accountability