Recruiting Coordinator (Executive Assistant)

About the role

Our client, a boutique executive search firm with a strong presence in the financial services sector, is seeking a Recruiting Coordinator to provide high-level support to senior leadership while helping drive the success of key search engagements. This role combines executive support responsibilities with project coordination, candidate logistics, and business development support in a fast-paced, client-facing environment. Position details: located in Wellesley, MA; hybrid work model.

Responsibilities

• Managing complex calendars and scheduling priorities
• Coordinating travel arrangements and meeting logistics
• Supporting candidate and client interactions throughout search processes
• Preparing and updating presentations, reports, and marketing materials
• Tracking project milestones and administrative deliverables
• Maintaining confidential information and records
• Providing day-to-day support to senior executives and leadership initiatives

Requirements

Minimum of 5+ years of administrative or executive assistant experience; a bachelor's degree is required.

Skills

• Exceptional verbal and written communication skills
• Strong organizational abilities with keen attention to detail
• Confidence interacting with senior-level professionals and external stakeholders
• Proficiency managing multiple priorities in a deadline‑driven environment
• Proactive, personable approach with the ability to work independently and collaboratively

Benefits

• 100% employer‑covered health coverage
• Discretionary bonus opportunity
• 401(k) match
• Medical, dental, and vision coverage
• Federal and state leave programs as required
• Collaborative team environment

Pay

$100K

Schedule

Hybrid work model