Executive Recruiting Coordinator
About the Role
Epitec is seeking to hire for a major healthcare company an experienced Executive Recruiting Coordinator to support a high-performing Executive Recruiting team. This Contract-to-Hire opportunity is focused on delivering a world-class, white-glove candidate experience while partnering closely with Executive Recruiters, Hiring Managers, and senior business leaders. This role is ideal for a recruiting professional who thrives in a fast-paced environment, enjoys managing complex scheduling logistics, and excels at creating a seamless executive candidate experience. The ideal candidate is highly organized, proactive, detail-oriented, and capable of helping improve and scale recruiting coordination processes within a large, matrixed organization.
Responsibilities
- Coordinate executive-level interview scheduling across multiple stakeholders and calendars.
- Manage all interview logistics including: calendar invitations, conference room reservations, Microsoft Teams meetings, video conferencing setup, and dial-in coordination.
- Create and distribute professional interview agendas.
- Ensure a consistent, high-touch candidate experience throughout the hiring process.
- Maintain candidate workflow and status updates within the ATS.
- Partner closely with Executive Recruiters to ensure seamless candidate movement.
- Respond to scheduling requests and candidate inquiries promptly.
- Build strong relationships with recruiters, hiring managers, and executive stakeholders.
- Support recruiting operations and process improvement initiatives.
- Assist with special projects and Talent Acquisition activities as needed.
- Ensure all communications are professional, timely, and candidate-focused.
Required Qualifications
- 3+ years of Recruiting Coordinator experience
- Experience supporting Executive Recruiting activities
- Experience coordinating complex interview schedules
- Experience working within a large, matrixed organization
- Experience with Applicant Tracking Systems (ATS)
- Strong written and verbal communication skills
- Exceptional organizational skills and attention to detail
- Ability to manage multiple priorities simultaneously
- Ability to work independently and proactively
- Professional executive-level presence
- Positive, customer-focused mindset
Preferred Qualifications
- Workday ATS experience
- Experience in a large, matrixed organization
- Executive Search support experience
- Talent Acquisition Operations experience
- Recruiting process improvement experience
- Experience supporting executive-level hiring initiatives