Recruiting Coordinator (Contract)

Our mission is to architect AI that learns from and interacts with the world like humans do. We're pioneering the model architectures that will make this possible. Our founding team met as PhDs at the Stanford AI Lab, where we invented State Space Models or SSMs, a new primitive for training efficient, large-scale foundation models. Our team combines deep expertise in model innovation and systems engineering paired with a design-minded product engineering team to build and ship cutting-edge models and experiences. We're funded by leading investors and have the support of many advisors and angels across industries.

About the role

As a Recruiting Coordinator at Cartesia, scheduling is your core craft and you'll be the friendly face candidates meet along the way. As we scale, you’ll also gain hands-on exposure to recruiting operations, process building, and improving the systems that keep our hiring team moving smoothly. This role is for you if you love the satisfaction of getting things done quickly, thrive in environments that are fluid and constantly evolving, obsess over learning new things, and enjoy meeting and interacting with new people.

This is a contract-to-hire role: the position starts as a contract with a strong opportunity to convert to full-time based on performance. Full-time benefits do not apply while in the contract phase.

Responsibilities

• Own scheduling end-to-end. Coordinate interviews, debriefs, and interview kickoffs so every candidate and interviewer shows up informed, prepared, and on time.
• Host candidates onsite. Create an experience that's warm, human, and memorable, adapting to different personalities along the way.
• Partner cross-functionally. Work closely with recruiters, interviewers, and hiring managers to anticipate needs, solve problems in real time, and keep things moving.
• Maintain accurate data. Keep our ATS and scheduling tools (Ashby & ModernLoop) accurate and up-to-date so nothing falls through the cracks.
• Support ad hoc projects. Assist with initiatives related to recruiting operations and candidate experience.
• Drive continuous improvement. Constantly find and execute on opportunities to improve how we operate.

Requirements

• 2+ years of experience as a Recruiting Coordinator, in recruiting ops, or a similar role in a fast-paced, technical environment.
• Strong organizational skills with attention to detail. Nothing slips past you—wrong time zone, missing dial-in, double-booked room. You catch it before it becomes a problem.
• Initiative taker. You don’t wait to be told. When you spot something inefficient, you take it as a personal challenge and have the judgment to fix it the right way.
• Proactive communicator. You flag delays before anyone has to ask and keep everyone in the loop without being prompted.
• Empathetic. Every person in the process matters to you. You are thoughtful to make the experience seamless for everyone, including the candidate and the hiring team.
• Comfortable with chaos. You keep everyone organized and up to speed.
• Discreet. Comfortable handling confidential information with care.

Nice to have

• Experience with Ashby & ModernLoop.

Work environment

• In-office policy: We’re an in-person team based out of offices in San Francisco, London, and Bangalore. We love being in the office, hanging out together, and learning from each other every day.
• Visa sponsorship: We provide visa sponsorship support and assess each circumstance on a case-by-case basis. Your Recruiter will work with you to understand your visa sponsorship needs from the first call.
• We ship fast. All of our work is novel and cutting-edge, and execution speed is paramount. We have a high bar and don’t sacrifice quality or design along the way.
• We support each other. We have an open and inclusive culture focused on giving everyone the resources they need to succeed.

Benefits

For US full-time employees only.

• Compensation: Competitive base salary alongside an attractive equity package.
• Health Insurance: Fully covered medical insurance along with dental and vision for you and your family.
• Parental Leave: 9 weeks paternity and 12 weeks maternity leave.
• 401(k): Available.
• Commuter Allowance: A monthly stipend to help you get to and from the office.
• Flexible PTO: Take as much time as you need to recharge your batteries.
• Meals & Snacks: Lunch, dinner, and plenty of snacks provided daily.
• Your own personal Yoshi: Included.