Recruiting Coordinator

Location: San Francisco | Employment Type: Full time | Location Type: Hybrid | Department: People

Pay

The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws.

• Base salary: $105,000 – $125,000
• Equity
• Performance-related bonus(es) for eligible employees

Benefits

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
• 401(k) retirement plan with employer match
• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
• 13+ paid company holidays, plus multiple paid coordinated company office closures for focus and recharge
• Paid sick or safe time (1 hour per 30 hours worked, or more as required by law)
• Mental health and wellness support
• Employer-paid basic life and disability coverage
• Annual learning and development stipend
• Daily meals in offices and meal delivery credits as eligible
• Relocation support for eligible employees
• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends

About the role

OpenAI’s mission is to ensure that artificial general intelligence benefits all of humanity. Hiring the right people — especially at the executive level — is one of the most important ways we pursue this mission. We’re seeking a Recruiting Coordinator to join our team, focusing on the logistics and coordination of recruiting efforts for the Recruiting organization. This role will involve close collaboration with recruiters, sourcers, interviewers, and hiring managers, ensuring operational excellence and a standout candidate experience.

This role is a non-exempt, hourly position based on a 40-hour work week with potential for overtime earnings.

Responsibilities

• Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs.
• Act as a partner for recruiting ops problems and help find solutions through a mix of data, tools, and collaboration.
• Greet candidates onsite in the office to provide a welcoming interview experience.
• Be the primary scheduling and interview planner for various Recruiters and Hiring Managers across technical teams.
• Use tools like Ashby, Guide, ChatGPT, G-Suite, and others to uphold a timely and positive hiring experience and process.
• Problem solve and adapt to an ever-changing environment while maintaining confidentiality and discretion.
• Manage clear, concise, timely, and professional communication with candidates and hiring partners in written and verbal form.
• Handle candidate reimbursement and travel (domestic and international).
• Work with the Executive Operations team to support and improve candidate experience and management of senior and executive-level candidates.

Qualifications

• 5+ years of recruiting coordination experience, including experience scaling processes and driving operational improvements across teams.
• Highly skilled in tools like Google Calendar, Guide, Ashby, Slack, and Notion with demonstrated ability to handle high-volume tasks efficiently.
• Strong communication and interpersonal skills, especially when dealing with senior-level candidates and stakeholders.
• Highly organized and able to prioritize tasks while adapting to changing demands.
• Detail-oriented and proactive in addressing challenges.
• Collaborative mindset and willingness to enhance coordination processes.
• Discretion when working with senior and executive-level candidates.

Preferred Qualifications

• Broader knowledge of AI or technology trends to engage candidates effectively.
• Advanced technical knowledge of tools used for process automation or optimization in recruiting.
• Familiarity with interviewer training logistics, feedback workflows, or recruiting ops tooling.
• A process improvement mindset — you’ve contributed to better systems, documentation, or team operations.

Schedule

Hybrid work model: three days in the office per week with optional work from home on Thursdays and Fridays.

Location & Workplace

This role is based in our San Francisco office. We offer relocation support to new employees. Our open-plan offices include:

• Height-adjustable desks
• Conference rooms and phone booths
• Well-stocked kitchens with snacks, drinks, and three in-house prepared meals daily
• Private outdoor space for working or socializing
• Nap rooms
• Private bike storage