Recruiting Assistant

About the role

Located in Rochester, NY with a hybrid work schedule, Harris Beach Murtha's Human Resources team is seeking a Recruiting Assistant to coordinate new hire onboarding and support recruiting efforts across the firm. Do you enjoy onboarding, recruiting, and creating a great experience for new hires? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years? This position plays a key role in ensuring a smooth hiring and onboarding experience while supporting a wide variety of recruiting and HR initiatives.

Responsibilities

• Coordinate onboarding activities and prepare new hire paperwork and orientation materials
• Schedule new hire training sessions and facilitate Rochester-based new hire orientations
• Track onboarding progress, manage new hire checklists, and follow up on outstanding items
• Schedule and track retention meetings for new employees
• Support I-9 compliance efforts and assist with internal audits
• Help improve and enhance the firm's onboarding and orientation processes
• Build and maintain strong relationships with HR team members, new hires, hiring managers, colleagues, candidates, and recruitment agencies
• Assist the recruiting team with job postings, resume reviews, phone screens, interview scheduling, reference checks, and background checks
• Maintain recruiting information within the firm's applicant tracking system and assist with job description updates and approvals
• Assist with salary benchmarking and researching new recruiting sources and strategies
• Support HR projects, programs, and initiatives as needed

Requirements

• 1+ year of onboarding, human resources, and/or recruiting experience (required)
• Experience within a Human Resources department (preferred)
• Associate's degree in Human Resources or equivalent combination of education and experience (required)
• Experience with applicant tracking systems (ATS), HRIS platforms, and Dayforce (preferred)
• Experience in a law firm environment is a plus

Skills

• Excellent attention to detail and organizational skills
• Strong proficiency in Microsoft Office applications
• Strong communication, client service, and relationship-building abilities
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and professionalism

Benefits

• Medical, dental, and vision insurances
• Health savings and flexible spending account options
• Life and disability insurances
• Retirement plan including 401(k) and profit sharing
• Paid leave programs
• Employee assistance resources
• Commuter and parking benefits where applicable
• Prof