Recruiting Assistant

About the Firm

Amundsen Davis, LLC is a full-service business litigation law firm with over 260 attorneys. Headquartered in Chicago, we are one of the fastest-growing law firms in the Midwest. We understand the entrepreneurial mindset that drives our clients' business decisions and leverage that insight to deliver creative, efficient, and practical solutions. Our attorneys serve companies across the United States, providing comprehensive counsel in transactional matters, labor and employment law, and complex litigation. With extensive experience on both the transactional and litigation sides of business law, we offer clients a uniquely well-rounded legal partnership. The Firm maintains offices in Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

Position Summary

The Recruiting Assistant provides administrative and operational support to the Legal Recruiting Manager throughout the hiring process. This role is responsible for scheduling interviews, managing candidate communications, maintaining applicant tracking systems, and ensuring a seamless experience for candidates and hiring managers. The Recruiting Assistant plays a key role in supporting efficient recruitment operations and helping the organization attract top talent.

Key Responsibilities

• Aid recruiters with day-to-day recruitment activities and hiring initiatives.
• Schedule and coordinate candidate interviews with hiring managers and interview panels.
• Maintain and update candidate records in the Applicant Tracking System (ATS).
• Communicate with candidates regarding interview details, application status, and onboarding requirements.
• Post job openings on company career sites, job boards, and social media platforms.
• Screen applications and resumes for minimum qualifications.
• Conduct reference checks and support background check processes as needed.
• Prepare recruitment-related documents, reports, and correspondence.
• Track recruitment metrics and assist with reporting activities.
• Assist with recruitment events, job fairs, and campus recruiting initiatives.
• Maintain confidentiality of candidate and employee information.

Required Qualifications

• A high school diploma or equivalent required.
• An associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 1–2 years of administrative, customer service, recruiting, or human resources experience preferred.
• Experience working with Applicant Tracking Systems (ATS) is a plus.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• An attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to maintain confidentiality and professionalism.

Preferred Qualifications

• Experience supporting recruitment or human resources functions.
• Knowledge of recruitment processes and employment practices.
• Familiarity with LinkedIn, Indeed, and other recruiting platforms.
• Experience using HRIS and applicant tracking systems.

What We Offer

• Starting Compensation Range: $45,000 - $55,000 per year.
• Benefits: Full benefits package following 30 days of employment.
• Employment Type: Fully remote.
• Professional Growth: Opportunities for professional development.
• Supportive, Team-Focused Environment: A collaborative workplace culture.

As an Equal Opportunity Employer

We support and encourage workforce diversity and do not discriminate based on race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caregiving responsibilities, genetic profile or predisposition, pregnancy, or disability in any aspect of employment.