Recruiting and HR Coordinator

Airspace is a tech-enabled freight forwarder redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, with European headquarters in Amsterdam, The Netherlands, Airspace leverages AI, machine learning, and patented technology to coordinate logistics across a global network of drivers and airlines. We specialize in time-critical deliveries, including organs for transplant, aircraft parts, and sensitive components like semiconductors. Backed by leading investors and recognized as one of America’s best startup employers and a CNBC Disruptor 50 company, Airspace is growing rapidly and seeks passionate individuals to help reshape time-critical logistics.

About the role

Airspace is looking for a detail-oriented and proactive Recruiting and HR Coordinator to support our significant hiring growth. In this fast-paced, hands-on role, you’ll play a critical part in building our talent pipeline—from sourcing and coordinating candidates through the interview process to supporting their transition into the company—while also assisting with core HR operations.

Responsibilities

Recruiting (primary focus)

• Support full-cycle recruiting for a pipeline of open requisitions, from intake through offer, in partnership with the Senior Corporate Recruiter.
• Source active and passive candidates using LinkedIn Recruiter, Greenhouse, and other sourcing tools.
• Conduct initial candidate outreach and support early-stage screening calls to confirm basic qualifications.
• Coordinate interview scheduling and logistics, ensuring a smooth and timely candidate experience.
• Maintain accurate candidate data and pipeline status in the ATS.
• Assist with drafting and posting job requisitions.
• Support job offer preparation and extension in partnership with the Senior Corporate Recruiter and HR leadership.
• Help track and report on recruiting pipeline metrics.

HR Support (secondary focus)

• Assist with onboarding tasks: background checks, offer letters, and first-day coordination for new hires.
• Support recurring New Hire Orientation sessions.
• Help maintain accurate employee records in the HRIS system.
• Provide backup support for offboarding processes as needed.
• Assist with compliance tracking (e.g., state-mandated training completion) across jurisdictions.
• Partner cross-functionally with department leads to support broader HR needs as they arise.

Requirements

• 1–2+ years of experience in Human Resources or related administrative roles.
• Experience with HRIS systems (Rippling experience is a plus).
• Proficiency with G-Suite products.
• Familiarity with compliance and/or benefits administration.
• Strong organizational skills with exceptional attention to detail.
• Excellent interpersonal and communication skills; approachable, responsive, and solutions-oriented.
• Knowledge of California wage and labor laws.

Success Metrics

Your first year

• Independently run a full recruitment cycle for 5+ requisitions (both domestic and international).
• Support full-cycle coordination across an average of 8-12 open requisitions at any given time.
• Schedule interviews within 24-48 hours of receiving candidate availability.
• Maintain accurate data entry of recruitment tracker weekly.
• Deliver a smooth onboarding experience.

Next year

• Independently own full-cycle coordination for 1 requisition at a time.
• Source and deliver an average of 5+ qualified candidates per week into active pipelines.

Your First 90 Days

• Fully ramped on Greenhouse, Rippling, and LinkedIn Recruiter, working independently in each.
• Attend at least 3+ Operations shadow sessions to build role/business context.
• Conduct at least an average of 10 screening calls per week.
• Support at least 1 full recruitment cycle start to finish.

Your First 180 Days

• Conduct at least an average of 10-15 Operations screenings per week.
• Independently coordinate at least 3-5 open requisitions at one time—full recruitment cycle.

Benefits

• High-quality health, vision, and dental care plan options.
• Unlimited PTO policy.
• Competitive 401k program with employer match.

Pay

Pay scale: $23.00 – $27.00/hour

Core Values

• One Team: We believe we all accomplish more when we are working together.
• Impact: We are determined to have a positive influence on our environment, our customers, our industry, and our world.
• Passionate: We care deeply about our mission and are not afraid to raise the bar.
• Transparent: We pride ourselves on having open, honest, and sincere communication with our team and customers.
• Innovative: We never settle and are always striving to improve our product, service, and ourselves.