Recreation Office Specialist

Based at the Hampden Township Recreation Building, 5001 Hampden Park Drive.

About the role

The Recreation Office Specialist is responsible for daily Recreation Department administrative duties and assistance with office operations, including financial reconciliation, detailed and organized record keeping, and maintaining seasonal employee paperwork. Additionally, the position assists with seasonal special events and coordinates trips offered to the community.

Schedule

Forty (40) hour week with a flexible schedule to include evenings, holidays, and weekends as assigned. The standard workweek is 7:30 a.m. to 4:30 p.m. with one unpaid hour for lunch. Overtime may occur on assignment from the Director.

Responsibilities

• Maintains necessary financial information to be reconciled regularly with the Township Finance Director.
• Prepares deposits to be taken to the bank.
• Processes reservations for Township-owned facilities, including coordination of room reservations for Township-based organizations and civic groups.
• Processes registrations for programs, trips, pool memberships, and identification cards.
• Interprets recreation programs, services, and objectives to the public.
• Collects and maintains up-to-date records of all seasonal employee and instructor paperwork, including clearances, certificates, payroll information, and working papers.
• Receives and places telephone calls for the Recreation Department.
• Attends to Recreation Department customers in person and online.
• Assists with preparation and maintenance of reports, correspondence, bulletins, news releases, purchase orders, check requests, and other written materials for the Recreation Department.
• Assists with Recreation Department special events as needed.
• Maintains Recreation Department information on the Township website and social media pages.
• Sets up trips offered to the community, researches new trips, and maintains all records pertaining to trips.
• Prepares information on behalf of the Recreation Department for the Township Newsletter.
• Obtains and updates contact information from Township civic/service and youth sports organizations.
• Responsible for the routine operation of all office equipment and keeping office supplies stocked.
• Other duties as assigned.

Requirements

• High school diploma or equivalent required; Recreation & Park Management or Business degree preferred.
• Knowledge of accounting procedures.
• Excellent knowledge of modern office methods and procedures.
• Ability to use a personal computer, modern office equipment, and understand and utilize electronic data processing equipment, basic graphic design tools, and a variety of office-related hardware (e.g., scanner, cash register, copier, digital camera).
• Good working knowledge of the English language, including spelling, grammar, and punctuation.
• Ability to perform administrative duties with speed and accuracy without immediate and constant supervision.
• Ability to communicate clearly and concisely in both verbal and written form.
• Knowledge of public relations principles and practices.
• Must possess a high degree of diplomacy and the ability to deal with persons in all types of positions.
• Must possess a current Pennsylvania driver’s license.