Recreation Administrator

Duties And Responsibilities

• Schedule, build and manage the registration process for all Youth & Aquatic Programs
• Distributes information for Youth & Aquatic programming using digital communication
• Designs and creates print media for Youth & Aquatic programs
• Schedule and maintain employee working schedules for Youth & Aquatic programs under supervision of department leadership
• Ensure employee timecards are complete with correct punch in/outs
• Input the commissions for employees from Jonas reports and class schedules
• Review and approve all timecards at the end of each payroll period
• Track and organize program attendance
• Evaluate aquatic program participant performance & progress
• Code and process all invoices for the department
• Input the registration fees from Members for programs, events, camp & swim lessons in Jonas and/or Salesforce
• Submit billing packets to the catering department for final processing
• Create supply lists to submit for purchase based on weekly inventories
• Oversee aquatics inventory through monthly counts and maintain Youth & Family Program inventory by receiving, organizing, and recording supplies and equipment as they arrive
• Place orders through Food Trak for complimentary snack offerings
• Run Jonas reports for commission and sales numbers as needed
• Assist leadership at Youth & Aquatic events and Summer Camp programs as necessary
• Handle correspondence with parents and instructors

Qualifications

• A minimum of 1 year of communications/marketing or similar role OR education in similar field
• Possess American Red Cross Child & Adult CPR/AED or Lifeguard Certification or the ability to obtain it prior to your start date
• Strong knowledge of health and nutrition
• Strong organizational and management skills
• PC skills with thorough knowledge of Microsoft Office, Adobe Acrobat and internet capabilities
• Readily able to learn multiple in-house software programs, some to a mastery level
• Excellent administrative, telephone, organizational and interpersonal skills
• Demonstrated ability to communicate effectively, including proficiency in clear, concise and compelling written, verbal and listening communication skills
• (Preferred): A minimum of 1 year of competitive swimming, aquatic programming, athletics OR similar field

Personal Characteristics

• Dedicated to meeting the expectations and requirements of the membership
• Acts with members in mind
• Dependable, reliable and capable of working independently
• Able to make quick, but informed decisions, often under tight deadlines and pressure
• Able to learn quickly when faced with new problems and challenges
• Enjoys working hard and seizing opportunities as they present themselves
• Is easy to approach; enjoys interacting with co-workers and Members
• Uses time effectively and efficiently
• Gets more done in less time than others; ability to multi-task is critical
• Safety minded, high quality service standards, diplomatic and calm
• Skilled at active listening, retaining knowledge and acting upon it

The Club and Our Benefits

• We offer excellent benefits for full-time positions including:
• Medical, Dental, Vision
• 401(k) Matching & Safe Harbor Contributions
• Group/Voluntary Life Insurance
• Paid Time Off
• Short and Long Term Disability
• Annual Christmas Bonus
• Employee Meals
• Complimentary Parking
• Employee Scholarship Program