Records Specialist 1 - Criminal History Verification Unit

The Records Specialist 1 role in the Department of Corrections, Criminal History Verification Unit, supports key decisions by providing verified criminal history information, ensuring fairness and accuracy in the justice process.

Description of Work

This role centers on verifying criminal history information, reviewing sentencing documentation, and maintaining complete and accurate inmate records to support safe and orderly operations.

• Criminal History Review: Assess and verify criminal history documents to confirm dispositions and accuracy.
• Information Research: Analyze data through the Pennsylvania Justice Network or Commonwealth Law Enforcement Assistance Network and communicate with agencies to clear dispositions.
• Sentence Analysis: Compute and review sentencing information and analyze related legal documents.
• Record Maintenance: Maintain and update inmate records using information from multiple reliable sources.
• Document Processing: Prepare reports, affidavits, and responses based on completed record reviews.
• Inquiry Response: Respond to inquiries from inmates, staff, and agencies regarding sentence structures.

Schedule

• Full-time employment, 37.5 hours per week.
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: Opportunity to work from home part-time, up to 3 days per week, reporting to the office on Tuesdays and Thursdays. Telework is subject to supervisor approval after successful completion of probationary or training period. Requires a securely configured high-speed internet connection and an approved location inside Pennsylvania. If unable to telework, option to report to the headquarters office in Harrisburg. Telework ability is subject to change.

Qualifications

Minimum Experience and Training Requirements

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements

• Must meet the Pennsylvania residency requirement.
• Successful completion of basic training in Elizabethtown, PA is required.
• Must be able to perform essential job functions.
• Must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Additional details regarding this position can be found in the position description.