Records Management Technician

Position Summary

Advancia Technologies, LLC (a federal government contractor) is seeking qualified Records Management Technicians who will perform the following:

General Description/Purpose

• Files and/or refiles documents into existing file folders.
• Completes information searches of multiple active file folders.
• Performs file merges.
• Works with others to accurately perform tasks of destruction of files in accordance with the Standard Operating Procedures (SOP).
• Relocates, refiles portions of/or entire active files, boxes and/or folders to new locations.
• Arranges folders in batches with appropriate annotations preparing folders for quality control review and refiling.
• Reviews boxes of folders previously batched for accuracy, quality control and preparing for final refiling.
• Consecutively (sequencing) numbers boxes or folders with guidelines provided.
• Prepares folders into boxes for shipment.
• Completes Continuing Disability Review (CDR) recall, processing and shipping.
• Processes and distributes mail, completes processes and delivers reports.
• Updates to Computerized Tracking System (CTS) for records accountability and maintenance purpose.
• Reallocating folders across boxes for purposes of recovering useful space in accordance with the SOP for Compaction/Expansion.
• Completes inventory on folder boxes in accordance with the Validation SOP.
• Completes UPS pack and seal duties and when appropriate function UPS shipment station.
• Copies material from Social Security Administration (SSA) folders for the purpose of mailing or faxing to the appropriate field offices.
• Requests folders using the Supplemental Security Income (SSI) Computerized Tracking System.
• Processes outgoing SSI folders and performs appropriate paperwork and filing.
• Sorts by filing boxes in ascending SSN order in accordance with the SOP.
• Properly monitors and/or disposes of Personally Identifiable Information (PII) in accordance with the SOP.
• Completes Dock work and palletizing of folder boxes in accordance with the SOP.
• Move Full Boxes Using Warehouse Equipment
• Box Build and/or break down when needed.
• Box paint when needed.
• Perform Quality Control (QC) Reviews during operational need and in accordance with the SOP.
• Other duties as assigned by the supervisor or management.

Work Schedule

Normal scheduled work week is Monday through Friday 7:00 – 3:30 pr 8:00 – 4:30, however position may occasionally require morning availability. Any day of the week.

Knowledge, Skills & Abilities

• Ability to apply basic mathematical concepts such as adding, subtracting, multiplying, dividing, sequencing and knowledge of weights and measures.
• Ability to communicate and work in team environment.
• Ability to work with minimal supervision.
• Ability to maintain accuracy of less than one percent error rate for data and or file operations.
• Ability to cross train in all areas of the site location.

Qualifications

• Must meet standards of Post Offer Essential Functions (POET), which includes a drug test. As well as a basic sequencing test.
• Two to three years of working experience preferred.
• High School graduate or GED equivalent.
• Read, write and communicate using English language sufficient to perform job functions (Other preferences will be given for special language skills when there is a business need).
• Membership with the United Steelworkers, Local Union 13.
• Applicants must pass pre-employment background check(s) and security clearance and may be rejected if an interview or background check reveals that the applicant has been convicted of a felony or offense against property such as receipt of stolen property, larceny, embezzlement, burglary or similar convictions.

Physical Job Requirements

• Ability to move throughout all areas of the site location.
• Stand and/or sit continuously and perform job functions for a full shift with meal break.
• Frequent handling of folders.
• Grasping, pulling, lifting, scooping, etc.
• Work safely requires the ability to use both hands.
• Frequent overhead lifting of 35 lbs or less.
• 10 keying and data entry.
• Physically able to stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle and move items weighing up to 50 pounds without assistance.
• Visual acuity corrected to perform job functions.
• Ability to distinguish color to perform job functions.
• Environmentally subjected to inside (cave) environmental conditions.
• Use of carts, stools, elevators, conveyors, pallet jacks, and pallet lifts.
• Footwear must be closed toe and closed heel with a non-slip surface.
• Walking several miles per day is routine.
• Company provided uniform, shirt and SSA badge.

Performance Standards

• Responsible for conforming to safety standards and wearing clean, 'uniform provided' attire and will be well groomed at all times.
• Comply with performance criteria, standards of conduct, discipline and discharge procedures contained in company Policy and Procedures Manual.
• Must be able to perform the job responsibilities, with or without reasonable accommodation.
• Must meet all Performance Evaluation standards applicable to job.

About Potawatomi Federal Solutions

Potawatomi Federal Solutions is a federal government contractor who provides essential services and administrative support to Potawatomi Business Development Corporations’ family of industry-leading federal government contracting subsidiaries. We are 100% tribally owned small business of the Forest County Potawatomi Community of Wisconsin. In 2007, we launched with one mission in mind: to create a profitable tribal enterprise to allow us to invest in the health, wellness, education, environment and future of our people for generations to come.