Records Management Specialist

Duties and Responsibilities

• Conduct routine inventories of physical and electronic records to verify accuracy, completeness, and compliance with approved records schedules.
• Identify gaps, outdated materials, or unscheduled records, and report findings to the RMFO.
• Afford assistance in evaluating records to determine proper handling and disposition in accordance with federal requirements.
• Prepare records for disposition in compliance with NARA and DOE regulations.
• Assist in organizing electronic files, creating and maintaining transfer documentation, and coordinating the shipment or transfer of records in accordance with established procedures.
• Provide daily guidance, basic training, and hands-on support to program personnel on proper records creation, maintenance, filing, storage, and disposition.
• Ensure staff adherence to DOE policies, NARA requirements, and approved records schedules.
• Afford assistance in the development and maintenance of official file plans for program offices.
• Support the implementation of federal records management policies, program directives, and DOE guidance.
• Maintain compliance with federal records management principles, including NARA regulations and records lifecycle management.
• Serve as a liaison between program staff, supporting contractors, and federal oversight officials to facilitate effective records management.
• Communicate compliance concerns, progress updates, and operational status to federal leadership under the direction of the RMFO.
• Support the use of DOE systems such as Electronic Document Management Systems (EDMS) and Zeus for records storage, retrieval, and management.

Required Qualifications

• Bachelor’s degree in information management, business administration, public administration, or a related field; or equivalent combination of education and experience.
• Minimum of 2–5 years of experience in records management, information governance, or a related administrative or compliance-focused role.
• Working knowledge of federal records management principles, including NARA regulations and records lifecycle management.
• Experience managing both physical and electronic records systems.
• Strong organizational skills with attention to detail and accuracy.
• Ability to communicate effectively and provide training or guidance to staff.
• Proficiency with Microsoft Office applications and electronic records systems.

Desired Qualifications

• Experience supporting DOE or other federal agencies.
• Familiarity with DOE records management systems such as EDMS or Zeus.
• Knowledge of records scheduling, disposition processes, and federal compliance audits.
• Certified Records Manager (CRM) or similar professional certification.
• Experience working in a laboratory, research, or highly regulated environment.

Other Requirements

• U.S. Citizenship is required.
• Ability to obtain and maintain a security clearance (if applicable).