Records Management Specialist

About the role

The main function of a Records Management Specialist is to organize, maintain, and ensure the integrity of both physical and digital records. The Records Management Specialist supports compliance, accessibility, and secure handling of sensitive documentation across departments.

Responsibilities

• Organize, classify, and maintain records in accordance with internal policies and legal requirements.
• Retrieve, archive, and dispose of records following retention schedules.
• Conduct audits to ensure accuracy and compliance of recordkeeping systems.
• Assist with digitization of physical records and manage electronic filing systems.
• Coordinate with CROs, vendors, business development, IT, and compliance teams to ensure secure storage and access.

Qualifications

• High school diploma or GED typically required; associate or bachelor's degree preferred.
• 2-4 years of experience in records management, administrative support, or a related field.
• Strong organizational and analytical skills.
• Ability to manage confidential information with discretion.
• Familiarity with records management systems and databases.
• Excellent attention to detail and accuracy.
• Verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document control software is a plus.

Pay

$26.98 - $26.98/hour. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience.

Benefits

• Medical, dental, and vision benefits
• Health savings accounts with qualified medical plan enrollment
• 10 paid days off
• 3 days paid bereavement leave
• 401(k) plan participation with employer match
• Life and disability insurance
• Commuter benefits
• Dependent care flexible spending account
• Accident insurance, critical illness insurance, and hospital indemnity insurance
• Accommodations and reimbursement for work travel
• Discretionary performance or recognition bonus
• Sick leave and mobile phone reimbursement provided based on state or local law