Records Management Intern

Performs entry‑level administrative support work for the Information Technology Division's Records Management team located at TxDOT's Stassney offices in Austin, Texas. The role supports the organization, storage, retrieval, review, and disposition of TxDOT records in both physical and electronic formats, using standard office equipment and Microsoft Office applications.

Responsibilities

• Process physical record requests for the Stassney Record Warehouse, including requests to place records into the warehouse and to retrieve records.
• Assist with record disposition efforts in the Stassney Records Warehouse.
• Assist with records warehouse activities such as processing physical record boxes.
• Enter and track information in Microsoft Office applications or other approved systems.
• Prepare, draft, and review basic program documents, including process documentation, retention schedule amendments, training presentations, and other directed documents.
• Update agency‑wide training materials and policy documents.
• Explore opportunities to modernize and improve Records Management processes using emerging technologies (low‑code tools, automation, artificial intelligence).
• Assist with other Records Management activities as appropriate.

Minimum Qualifications

• Education: Must be a student in high school or another educational institution, or accepted into a college, university, or trade/vocational school.
• Other Conditions: Must be at least 16 years of age. Employees 18 years or older with a valid driver’s license may be assigned driving duties and may use power tools.

Preferred Qualifications

• Preference given to students enrolled in an Information Science, Library Science, or similar program at any level.

Physical Requirements and Working Conditions

• Subject to environmental conditions; protection from weather but not temperature changes.
• Light work: lift up to 20 lb at a time and frequently lift or carry objects up to 10 lb.
• Sitting – prolonged periods of time.
• Standing – prolonged periods of time.
• Repetitive motion – substantial movements of the wrists, hands, and/or fingers.
• Close visual acuity – work includes data/figures; viewing a computer screen; extensive reading.

Schedule

This is a paid internship that continues year‑round. The schedule is up to 20 hours per week during the school year and up to 40 hours per week during the summer. The position is part‑time and temporary, with work performed on‑site at TxDOT's Stassney Campus in Austin, TX.

Benefits

• Retirement plans
• Alternative and/or flexible work schedules
• Paid leave and holidays
• Health premiums paid at 100 % for full‑time employees
• On‑the‑job training
• Tuition assistance program
• Holistic wellness program with leave incentives
• Career development and advancement opportunities
• Family‑friendly policies and programs
• Recognition as a 2024 Best Place for Working Parents
• Designation as a Texas Mother‑Friendly Worksite