City Records Management Work Study Intern

About the Role

The City of Seattle is seeking a City Records Management Work Study Intern for the Office of the City Clerk (OCC) in the Legislative Department. This work‑study‑eligible internship provides undergraduate or graduate students with practical experience in records and information management, supporting the City Records Management team with tasks such as reviewing retention schedules, basic data analysis, intelligent records classification, and documenting functional processes.

About the City Records Management Program

The City Records Management Program (CRMP) provides recordkeeping guidance and related services to all City departments and agencies. Services include:

• Development and maintenance of the City’s Record Retention Schedules
• Citywide employee training
• Topic‑specific guidance tools (Advice Sheets)
• Offsite Records Storage (hard copy records)
• Driving record retention policy compliance through direct interaction with City agencies and departments
• Information Governance of electronic records
• Partnerships with various city programs and departments, including the City Attorney’s Office, CPRAP, Privacy, Information and Data Governance, Enterprise Digital Workplace

Education Benefit to Student

• Gain a better understanding of how the City of Seattle manages information and records.
• Learn basic records management functions and how they support department activities.
• Learn about the technology used to perform records management functions.
• Learn the basic techniques of intelligent records classification.

Success Factors

• Embodies the Office of the City Clerk Mission, Vision, and Values (Public Service, Accountability, Respect, and Stewardship).
• Passionate about City government and eager to tackle new challenges with positivity and urgency.
• Strong written and verbal communication skills.
• Enjoys helping others and providing customer service.
• Proficient with Microsoft Office (Word, Outlook, Excel), photocopiers, and other office equipment.
• Aptitude for learning new software quickly.
• Commits to identifying issues important to the local community through an equity, social‑justice, diversity, and inclusion lens.
• Attention to detail.
• Works well independently.

Job Responsibilities

• Review department‑level record retention schedules.
• Learn and perform basic Classification Intelligence tasks.
• Assist in documenting the processes learned during the internship.
• Provide support in department data analysis tasks.
• Perform research on records‑management‑related topics.
• Other related duties or special projects as assigned by the City Records Management Program staff.

Minimum Qualifications

Must be currently enrolled as a full‑time undergraduate or graduate student in Washington State with a major concentration in Political Science, History, Law, Library/Information Science, Public Affairs, Business Administration, Public Administration, or a comparable field. Must be eligible for Washington State Work Study and provide a letter of eligibility for an off‑campus job. Undergraduate students must maintain a GPA of 2.0; graduate students must maintain a GPA of 3.0. Must be punctual, reliable, and able to lift 35 pounds.

Preferred Qualifications

• Experience with web research.
• Aptitude for learning new software quickly.

Work Environment

The Legislative Department is located at Seattle City Hall, 600 Fourth Ave., 3rd Floor, Seattle, WA. The position requires at least four days in the office, with flexibility based on operational needs.

Why Work at the City

The City of Seattle is committed to ending institutional and structural racism. Employees are expected to support the Race and Social Justice Initiative by challenging inequitable policies, rethinking outdated practices, and ensuring fair and equitable services for everyone.

Start/End Dates

The internship is anticipated to start as early as October 1, 2026. The end date is conditional on department budget and the student’s work‑study award amount.

Schedule

Interns will work a flexible schedule of up to 19 hours per week during the school year, dependent on the intern’s class schedule, work‑study award, and department budget.

Pay

Undergraduate students will be paid $22.56 per hour. Graduate students will be paid $27.67 per hour.