Records Management Analyst I

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate. We need to parse the posting. Key info: - Date: Sep 11, 2026 (maybe not needed) - Location: AUSTIN, TX - Agency: Texas Health and Human Services Commission (HHSC) - Functional Title: Records Management Analyst I - Job Title: Management Analyst I - Department: Operations Support Services - Posting Number: 21459 (drop) - Closing Date: 11/10/2026 (maybe not needed) - Posting Audience: Internal and External (maybe not needed) - Occupational Category: Education Training and Library (maybe not needed) - Salary Range: $4,020.33 - $5,178.00 - Pay Frequency: Monthly - Salary Group: TEXAS-B-19 - Shift: Day - Additional Shift Telework: Travel: Up to 20% - Regular/Temporary: Regular - Full Time/Part Time: Full time - FLSA Exempt/Non-Exempt: Nonexempt - Facility Location: Job Location City: AUSTIN - Job Location Address: 4601 W GUADALUPE ST - Other Locations: MOS Codes: ... (maybe drop) - Brief Job Description: description paragraph. - Essential Job Functions (EJFs) with percentages. - Knowledge Of KSAs: list. - Skill In: list. - Ability To: list. - Registrations, Licensure Requirements Or Certifications: Certified Records Analyst (CRA) or Certified Records Manager (CRM), preferred. - Initial Screening Criteria: Graduation from an accredited four-year college or university with major coursework in business administration, public administration, management, information management, records management, data analytics, or a related field. Relevant experience and education may be substituted for one another on a year-for-year basis. Experience performing administrative, operational, records management, financial reconciliation, data analysis, quality assurance, or process-improvement work. - Preferred Qualifications: list. - Additional Information: location Austin, TX. Telework subject to change... etc. - Employment offers depend on budget... Salary will be set per budget limits, HHSC starting salary guidelines, and within the posted range. - Selected candidate will have to complete due diligence/background and reference checks. - Review our Tips for Success... - Military occupation... - ADA Accommodations... - Pre-Employment Checks... - Telework Disclaimer... - Nearest Major Market: Austin We need to produce sections: About the role (maybe from Brief Job Description). Responsibilities (Essential Job Functions). Requirements (Initial Screening Criteria). Qualifications (Preferred Qualifications). Skills (Skill In, Knowledge Of, Ability To maybe combine). Benefits (benefits package described). Pay (salary range and pay frequency). Schedule (shift, telework, travel, full-time). Must not include sections with placeholder or vague content. We must not invent or summarize away detail; preserve all substantive info. So we need to include details from each relevant area. We must not repeat job title as heading. So we will not have a heading for the job title itself. We need to use

for each section heading. We need to use

• for any list of duties/requirements/benefits, and

  for prose. We must not include cookie/navigation/legal/EEO etc. So we must drop ADA Accommodations, Pre-Employment Checks, Telework Disclaimer, Military occupation, Tips for Success, etc. Also drop "Additional Information" maybe but we can incorporate relevant bits like location, telework subject to change, etc. However "Additional Information" includes location and telework subject to change; we can incorporate location into About the role or maybe a separate section? But we already have location in the header; we could include location in About the role paragraph. We must not include "Posting Number", "Closing Date", "Posting Audience", "Occupational Category", "Salary Group", "FLSA Exempt/Non-Exempt", "Facility Location", "Other Locations", "MOS Codes", etc unless they are substantive. Some like location and shift are substantive for schedule. We'll include shift, telework, travel, full-time under Schedule. We must not include "Regular/Temporary: Regular" maybe not needed. We must not include "Employment offers depend on available budgeted funds." That's maybe boilerplate but it's substantive about salary determination; we could include in Pay section. We must not include "Selected candidate will have to successfully complete any required due diligence/background and reference checks." That's pre-employment check; maybe drop as boilerplate. We must not include "Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC." drop. We must not include "Active Duty, Military, Reservists, Guardsmen, And Veterans ..." drop. We must not include "ADA Accommodations ..." drop. We must not include "Pre-Employment Checks And Work Eligibility ..." drop. We must not include "Telework Disclaimer ..." drop. We must not include "Nearest Major Market: Austin" maybe redundant with location. Thus final sections: - About the role: combine Brief Job Description plus maybe location and agency. - Responsibilities: Essential Job Functions with percentages. - Requirements: Initial Screening Criteria (education/experience substitution). - Qualifications: Preferred Qualifications list. - Skills: combine Knowledge Of, Skill In, Ability To (maybe separate subheadings? But we only have Skills heading; we can put all as a list under Skills. - Benefits: benefits package described: 100% paid employee health insurance for full-time eligible employees, defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Also maybe mention "Explore more details on the Benefits of Working at HHS webpage." but that's a link; we can keep as prose. - Pay: Salary range $4,020.33 - $5,178.00, Pay Frequency Monthly, Salary will be set per budget limits, HHSC starting salary guidelines, and within the posted range. - Schedule: Shift: Day, Telework: subject to change based on business needs and management directives (requires reliable personal internet and workspace that supports protection of confidential information), Travel: Up to 20%, Full time. We need to ensure we don't create sections with placeholder text like "not specified". All sections have content. Now produce HTML fragment. We'll start with

  About the role

  then

  ...

  . Responsibilities:

  Responsibilities

  then
  • each function with percentage maybe include in parentheses. Requirements:

    Requirements

    then
    • each bullet. Qualifications:

      Qualifications

      then
      • each bullet. Skills:

        Skills

        then
        • each bullet from Knowledge Of, Skill In, Ability To. Benefits:

          Benefits

          then

          ... maybe also

          if list but it's prose. Pay:

          Pay

          then

          ... maybe include salary range and frequency. Schedule:

          Schedule

          then

          ... maybe

          for shift, telework, travel, full-time. Make sure not to include any empty sections. Let's craft content. About the role: combine agency, location, brief job description. "Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. The Health and Human Services Commission (HHSC) is seeking a qualified professional to serve as a Management Analyst I within the Records Management program. Performs moderately complex (journey-level) professional organizational analysis work in support of the HHSC Records Management Office (RMO). Work involves supporting records management operations; administering and improving records management systems; collecting, reconciling, and analyzing operational and invoice data; preparing reports and procedures; conducting quality assurance reviews; and providing technical assistance to HHSC and DSHS staff. Assists with records retention, storage, retrieval, disposition, compliance, training, and outreach activities. Works under general supervision, with limited latitude for the use of initiative and independent judgment. The position collaborates with program staff, information technology personnel, vendors, and agency leadership to ensure the efficient administration of records management services and compliance with applicable records retention requirements, policies, and procedures. This position is located in Austin, TX at 4601 W Guadalupe St." That seems comprehensive. Responsibilities: list each EJF with percentages. - Records Management Operations and Systems Support (30%): Administers and maintains the agency records management system, including SOAR, and serves as a technical resource for system users. Provides technical assistance to HHSC and DSHS staff and Records Coordinators regarding records retention, storage, retrieval, disposition, and compliance requirements. Supports records life-cycle activities to help ensure records are maintained and disposed of in accordance with approved retention schedules and agency policy. Identifies opportunities for system and process improvements; documents business requirements and change-control requests; collaborates with information technology staff; and assists with user acceptance testing. - Data Analysis and Reporting (20%): Collects, validates, and analyzes data from SOAR, Gimmal/TexLinx, service logs, invoices, and other records management sources. Identifies trends in storage, retrieval, service use, data-entry errors, records maintained beyond destruction eligibility, and other compliance indicators. Prepares concise reports for RMO management that summarize findings, identify operational concerns, and recommend process improvements, cost-reduction opportunities, or targeted outreach and training. - Invoice Reconciliation and Purchasing Support (20%): Reconciles monthly invoices from the Texas State Library and Archives Commission, Iron Mountain, and other vendors against service receipts and request logs. Identifies inaccurate or unallowable charges; coordinates corrections with vendors or escalates unresolved discrepancies to RMO management. Maintains fiscal-year payment tracking, submits approved invoices to Accounts Payable, supports annual purchase-order requisitions, and responds to payment-processing questions. - Research, Quality Assurance, and Corrective Action (15%): Researches historical and current records management data and conducts routine quality assurance reviews for accuracy, completeness, and conformance with established requirements. Identifies anomalies and works with RMO staff or program contacts to research causes and correct data or process issues. Documents and escalates unresolved errors with supporting information for management review. - Procedures, Compliance, and Outreach Support (10%): Develops, updates, and maintains operating procedures and instructional materials for records storage, retrieval, destruction, retention schedule revisions, and related functions. Reviews procedures at least annually and recommends revisions to improve clarity, consistency, efficiency, and compliance. Coordinates updates to records management intranet and SharePoint content and assists with training and outreach materials. - Other Duties As Assigned (5%): Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. May participate in continuity of operations, emergency management, or disaster response activities as assigned, which may require an alternate shift pattern or location. We'll put each as
          • . Requirements: Initial Screening Criteria. - Graduation from an accredited four-year college or university with major coursework in business administration, public administration, management, information management, records management, data analytics, or a related field. - Relevant experience and education may be substituted for one another on a year-for-year basis. - Experience performing administrative, operational,