Records Management Analyst

About the role

Service, Respect, and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS, we’re inspired by our community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas. As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us, where both personal and career growth are respected and where you can make a difference in our members’ lives every day. The Records Management Analyst is responsible for the technical planning, development, and implementation of record management programs. The incumbent will assist in developing and implementing agency records management policies and procedures, plan and implement records retention programs, and provide training and technical assistance. This position will proactively work with the Records Management team, Business Administration staff, and agency employees.

Responsibilities

• Analyzes and evaluates current records management policies, procedures and processes, and develops and implements recommendations for improvements.
• Assists with designing records keeping systems such as electronic repositories (SharePoint, Filenet etc.), taxonomies, classification schemes, and controlled vocabularies to aid users in meeting requirements for access, retention, disposition, and protection of information.
• Assists in evaluating the applicability of new records management program methodologies, systems, equipment, software and other technology.
• Develops, prepares, and delivers oral and written reports and presentations regarding Records Management plans, operations, activities, achievements, and related issues.
• Provides documentation of all records processes and programs.
• Records Retention Plans, develops, implements, and maintains agency records retention programs.
• Coordinates the preparation of records inventories with all TRS departments.
• Analyzes records inventory results.
• Develops and communicates records retention schedules.
• Researches and recommends alternative media or practices for maintaining records based on access requirements, volume and retention periods.
• Monitors records retention activities and recommends corrective actions or changes to conform to agency policies, state and federal regulations, and modern records management practices.
• Coordinates with the State Library on the submission of reports regarding records retention management; and the transfer of applicable records.
• Trains and advises agency managers and staff on records management policies, procedures, processes, technology, issues, trends and developments.
• Conducts new employee orientation sessions regarding SharePoint, records management and records retention.
• Provides primary support for department intranet website.
• Ass