Records and Property Management Specialist

Responsibilities

• Manage the full lifecycle of organizational records, including creation, classification, storage, retrieval, and disposition in accordance with applicable policies
• Maintain accurate records inventories and file plans to ensure compliance with regulatory and organizational requirements
• Track and manage customer property and equipment, ensuring accountability, proper documentation, and audit readiness
• Conduct periodic compliance audits of records and property management processes; identify discrepancies and implement corrective actions
• Support Freedom of Information Act (FOIA) requests by locating, reviewing, and coordinating the release of responsive records
• Ensure adherence to IC records management policies, security requirements, and data handling procedures
• Cook up with internal stakeholders to improve records management systems, workflows, and property tracking processes
• Prepare reports and documentation for leadership, audits, and inspections
• Maintain documentation of standard operating procedures (SOPs) and provide training or guidance to personnel as needed

Requirements

• A High School Diploma and eight (8) years of combined experience in the below OR a Bachelor’s degree in Library Science, Information Management, Business Administration, Records Management, or a related field and five (5) years of combined experience in:
• Records control and lifecycle management
• Property tracking and accountability
• Compliance audits
• Freedom of Information Act (FOIA) support

• US citizenship and an active TS/SCI with Polygraph security clearance required

Desired Experience

• Certified Records Manager (CRM) or equivalent certification
• Strong knowledge of records management principles, retention schedules, and compliance frameworks
• Experience with electronic records management systems and property tracking tools
• Familiarity with FOIA processes and document review procedures
• Attention to detail and strong organizational skills
• Ability to manage multiple priorities and maintain audit readiness
• Effective communication and coordination skills across teams and stakeholders

Pay

Pay Range: $49,996.80 - $290,004.00