Records and Digitization Specialist

We are seeking an exceptionally detail-oriented Records and Digitization Specialist to support a temporary records management and archival project. This is a hands-on role for someone who genuinely enjoys bringing order to large volumes of information and understands that accuracy matters at every step. The project combines physical records organization with technology-based records management and digitization. You will work with hard-copy files, organize and inventory records, scan and digitize documents, accurately index information, enter and validate data, and use software to track records throughout the process. This is not simply a filing assignment. We are looking for someone who understands records management principles and can work methodically and independently while maintaining a very high level of accuracy and confidentiality. Anticipated length of assignment is 3+ months. What You'll DoReview, organize, sort and inventory physical recordsPrepare files and documents for archival storage and/or digitizationScan physical documents and convert records into electronic formatsAccurately name, classify and index electronic documentsEnter and update information within records management systems, databases and tracking toolsPerform quality-control checks to ensure scanned documents and electronic records are complete, legible and correctly categorizedMaintain accurate logs and documentation throughout the projectRetrieve, refile and relocate physical records as neededIdentify discrepancies, missing information or filing issues and escalate questions appropriatelyFollow established records retention, confidentiality and document-handling proceduresHelp maintain an organized and secure physical records environment What We're Looking ForPrior experience in records management, document control, archives, legal records, medical records, document imaging, or another highly documentation-intensive environmentExperience working with both physical and electronic recordsStrong scanning, indexing and data-entry skillsComfort learning and working in records management or document management softwareStrong Microsoft Office skills, particularly Excel and OutlookExceptional attention to detail and commitment to accuracyAbility to follow established processes consistently while recognizing when something does not look rightStrong organizational and time-management skillsAbility to work independently and maintain focus while performing detailed, repetitive workSound judgment when handling confidential or sensitive informationComfortable working with physical files and records as a significant part of the assignment Especially Relevant ExperienceExperience with document management systems (DMS), records retention, archival storage, records inventories, scanning projects, document disposition, quality assurance, or controlled/confidential documents would be particularly valuable. The Person Who Will Thrive HereYou are meticulous without needing constant oversight. You notice when a file is out of sequence, a document has been scanned incorrectly, an index entry does not match the source material, or something is missing. You are comfortable spending part of the day working with physical files and another part working in software. Most importantly, you understand that in records management, accuracy, consistency and confidentiality are essential.