Receptionist & Registration Coordinator

Responsibilities

• Greet and assist customers in a warm, professional manner.
• Operate a multi-line phone system and accurately route calls.
• Take and relay messages courteously and efficiently.
• Cook up administrative support by coordinating all incoming and outgoing mail.
• Prepare and manage UPS labels.
• Maintain and schedule conference room reservations.
• Perform clerical duties as needed, including filing, scanning, data entry, and document preparation.
• Support registration tasks as assigned by management or compliance teams.
• Enter and update information in internal systems and databases accurately.
• Ensure all required documents are collected, organized, and submitted correctly.
• Communicate with internal departments to ensure timely registration processing.
• Maintain secure and confidential handling of all registration-related materials.

Qualifications

• Ability to read and comprehend instructions, memos, and short correspondence.
• Strong and clear verbal communication skills.
• Professional phone etiquette.
• Highly self-motivated and proactive.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Exceptional ability to multitask and prioritize in a busy office environment.

What We Offer

• Competitive compensation and incentive opportunities.
• Excellent benefits package, including Medical, Dental, 401(k), Life Insurance, and more.
• A positive, supportive management team.
• Comprehensive technical support including help desk assistance, reporting tools, equipment troubleshooting, and more.