Receptionist (New York)

About the role

Taft is currently seeking a Receptionist to join our team in Manhattan. We are seeking a Receptionist to support our team in the Manhattan office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Responsibilities

• Professionally answer and direct all incoming calls
• Assist and greet internal/external clients in a professional and hospitable manner
• Coordinate and process incoming and outgoing mail and deliveries, and route within the office
• Responsible for general up-keep of reception and hospitality area
• Maintain conference room scheduler
• Coordinate meetings (i.e., catering arrangements, audio-visual set-up, and/or conference call scheduling
• Assist with conference room set up and break down
• Saves emails, documents, and other legal digital media in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department.
• Responds to requests with urgency and effectively prioritizes work.
• Provides other general office tasks as requested.

Requirements

• Minimum of 3 years related work experience and/or training strongly preferred.
• Experience in a professional services firm also preferred.
• Demonstrated proficiency with Microsoft Word and Outlook.
• Excel experience preferred.
• Strong attention to detail and accuracy.
• Ability to collaborate and work effectively as part of a team.
• Excellent time-management and organizational skills.
• Proficient command of the English language and standard grammar rules.
• Ability to prioritize workload, meet strict deadlines and respond in a timely manner.
• Ability to communicate effectively related to projects, deadlines, questions, etc.
• Strong organizational skills
• Ability to multi-task
• Strong work ethic
• Experience with Filesite, iManage a plus.
• Excellent verbal and written communication skills
• Professional appearance and punctuality

Benefits

• Medical
• Dental
• Vision
• Life
• Long term disability
• Flexible spending
• 401K
• Paid Time Off
• Paid holidays
• Bonus
• More

Pay

The salary range for this position is $47,000/yr. – $55,000/yr.