Receptionist (Mt. Juliet, TN.)

For over 40 years, Himmel’s Architectural Door and Hardware has provided quality products and services in the commercial door and architectural specialties industry. Himmel’s is a growing organization with locations in New Orleans, Prairieville, Houston, Dallas, and Nashville. We pride ourselves as the door opening experts, not just a construction material supplier.

About the role

The Receptionist position is the first impression that potential clients, customers, and visitors have with Himmel’s, both in person and over the telephone. This is a full-time, non-exempt role reporting to the Business Unit Manager.

Responsibilities

• Answer incoming calls, transfer calls to appropriate personnel, take detailed messages, and follow up with an email.
• Assist with Accounts Payable (AP) duties, including data entry and routing invoices for processing.
• Process order acknowledgements for specified business units.
• Scan and save vendor packing slips into appropriate folders.
• Assist with AR duties, including payments.
• Scan mailed invoices and forward them to designated team members.
• Greet visitors professionally and ensure they are directed appropriately and timely.
• Monitor the front desk and maintain a clean, organized reception area.
• Serve as the central contact for internal and external inquiries.
• Collaborate with business unit departments to facilitate smooth operations.
• Maintain office supplies.
• Onboarding support, including setting up new employee phones/phone extensions and/or computers.
• Support Business Unit Manager wherever needed.
• Exhibit professionalism and uphold company standards.

Requirements

• Must be at least 18 years of age.
• High School diploma or equivalent.
• Previous experience as a receptionist or in an administrative support role preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Experience handling multi-line phone systems is a plus.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Customer service orientation and professional demeanor.
• Attention to detail with a focus on accuracy.
• Able to work closely and communicate effectively with others.
• Reliably commute or plan to relocate before starting work.

Benefits

• Competitive compensation and bonuses.
• Medical, Dental, and Vision Insurance.
• Company-paid life insurance and Long-Term Disability.
• Paid vacation and holidays.
• Supplemental Insurance – Life, Accident, Critical Illness, Short-Term Disability.
• Advancement opportunities to grow your career.
• Employee Assistance Program (EAP).
• Professional Development Program.

Schedule

• Monday to Thursday: 7:00 AM – 4:30 PM
• Friday: 7:00 AM – 3:30 PM

Work Location: In person at our Mt. Juliet, TN location.