Receptionist - Marion East, Indianapolis, IN

About the role

Manage activity flow in a busy reception area, including greeting participants and visitors professionally, answering phones, typing letters, and filing.

Responsibilities

• Data enter participant information in a specialized database
• Prepare outgoing mail, including shipments, as requested and ensure that mail is sent out each day
• Sort and distribute incoming mail to the appropriate department or individual on the same day it is delivered at least 95% of the time
• Sort and distribute faxes
• Assist with copying and scanning projects as needed
• Answer phones and direct callers to appropriate staff when needed
• Assemble informational materials or packets as requested
• Assist with general reports, including data gathering via the computer system, printed reports, or other available information
• Assist with faxing documents as necessary
• Assist with regular scanning and other scanning jobs as necessary
• May perform client outreach duties
• Perform general other administrative duties and other duties as assigned

Qualifications

• High School diploma, High School Equivalency, or General Education Diploma
• One to two years of clerical experience in an office setting
• Additional education not required but desirable
• Proficient in Microsoft Office Suite
• Good grammar, spelling, and typing skills
• Strong interpersonal skills and the ability to communicate clearly and professionally
• Ability to maintain confidentiality is a must