Receptionist - Level 2

About the role

We are looking for an experienced Receptionist to support daily front office operations in New York. This is a Contract position covering a short-term leave assignment for approximately one month to five weeks, with potential for extension. The person in this role will serve as a key point of contact for visitors, employees, and vendors while helping maintain an organized, responsive, and detail-oriented workplace environment.

Responsibilities

• Welcome visitors, answer incoming calls, and provide courteous front desk support for the office.
• Coordinate meeting and event logistics, including reserving space, arranging room setup, and ensuring materials or supplies are delivered on time.
• Handle workplace service requests such as mail distribution, office supply coordination, onboarding support, and follow-up on janitorial or maintenance needs.
• Respond to employee, guest, and coworker questions or concerns promptly and resolve routine issues with a service-focused approach.
• Work with external vendors and internal teams to support office operations and ensure requested services are completed efficiently.
• Follow building security practices and emergency procedures, escalating issues to the appropriate contacts to help protect everyone on site.
• Assist with scheduling dining reservations or business-related activities on behalf of requestors as needed.
• Communicate clearly with team members and carry out assigned tasks according to established procedures and manager direction.

Requirements

• 2-4 years of experience in a receptionist, front desk, or office support role.
• High school diploma or equivalent required.
• Strong customer service skills with the ability to interact professionally with employees, visitors, and vendors.
• Experience handling inbound calls, greeting guests, and managing general reception duties in an in-person office setting.
• Ability to coordinate multiple administrative tasks, including event support, work orders, office services, and onboarding activities.
• Working knowledge of workplace security practices and emergency response procedures.
• Strong communication and organizational skills with the ability to follow detailed instructions and established processes.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

Schedule

This is a Contract position covering a short-term leave assignment for approximately one month to five weeks, with potential for extension.

All applicants applying for U.S. job openings must be legally authorized to work in the United States.