Receptionist, Investment Banking

We are seeking a highly professional and detail-oriented Receptionist to serve as the first point of contact for our Global Investment Banking department in Houston. This role is critical in maintaining a polished, efficient, and welcoming environment for clients, visitors, and employees.

Responsibilities

• Restock, inventory, and order general kitchen/break room supplies.
• Collect and distribute incoming and outgoing mail, including faxes.
• Log all visitors and parking validation requests.
• Log all courier deliveries and ensure their distribution.
• Maintain cleanliness of conference rooms and the main kitchen.
• Assist with setup and clean-up for client meetings.
• Submit work order requests to building management.
• Oversee scheduling and coordination of all conference rooms via MS Outlook, ensuring seamless reservations and timely notifications for employees and guests.
• Arrange catering services through approved vendors, maintain conference room cleanliness, and manage technology support requests.
• Monitor conference center usage, resolve minor issues, and escalate concerns as needed.
• Provide phone coverage backup to Executive staff and Assistants as needed.
• Communicate with the Office Manager about office cleanliness, phone communication, and any office concerns, questions, or comments.
• Serve as the liaison for all office communication—the "go-to" person for office matters.
• Complete special projects and assignments thoroughly, accurately, and in a timely manner.
• Proactively identify operational risks or control deficiencies in the business.
• Review and comply with Firm Policies applicable to your business activities.
• Escalate operational risk loss events, control deficiencies, and risks to your line manager and relevant risk and control functions promptly.

Requirements

Experience: Minimum 3 years of reception or administrative experience in a corporate environment; financial services experience preferred.

Technical Skills: Proficiency in MS Office Suite (Outlook, Excel, Word) and calendar management tools.

• Exceptional verbal, written, and interpersonal communication skills.
• Ability to multitask, prioritize urgent requests, and adapt in a dynamic environment.
• Strong teamwork ethic with a proactive, positive, and client-centric attitude.
• Impeccable discretion with confidential information and a polished, approachable presence.

Benefits

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Opportunities to do challenging work.
• Opportunities to build close relationships with clients.

This role offers exposure to a prestigious investment banking environment, opportunities for growth, and the chance to contribute to a high-performing team.

Pay

Salaried position.

Schedule

Full-time, 40 hours per week.

Location: 609 Main Street, Houston, United States of America.