Receptionist | Full-Time | OVG NY Corporate

Position Summary

The Receptionist will be responsible for providing a broad variety of administrative tasks that allow efficient office functionality across departments. This role will pay an hourly rate of $25.00-$30.00.

Benefits for Full-Time roles

• Health, Dental and Vision insurance
• 401(k) savings plan
• 401(k) matching
• paid time off (vacation days, sick days, and 12 holidays)

Responsibilities

• Greets clients, visitors, and guests; determines the purpose of each person’s visit; and directs or escorts them to the appropriate location/person.
• Ensures cleanliness and organization of all break rooms and meeting rooms, including regular cleaning, sanitizing, and maintenance of appliances such as refrigerators and dishwashers.
• Maintains inventory levels of food and beverage items, restocking supplies as needed to maintain a fully stocked and inviting break room environment.
• Sends out company-wide communications and sets up meeting invites for executives on Outlook.
• Performs general administrative and clerical office support tasks.
• Reviews and reconciles expenses/reimbursement reports.
• Compiles and exchanges (and sometimes analyzes) information for executives.
• Affords assistance in the implementation of department/special event activities and communications, both internal and external.
• Affords assistance to other department staff as requested with special projects or other duties as needed.
• Communicates effectively and respectfully with external vendors and stakeholders to ensure the upkeep of facilities within the office (such as ice machines, coffee machines, office plants, Shred-it boxes, etc.).
• Ensures the security of the office by screening potential visitors and acting with discretion.
• Acts as liaison/main point of contact between departments and office personnel.

Qualifications

• Full-time position.
• Hours of operation are 9-6p with expanded hours with notification and approval.
• At least 2 years of experience as a Receptionist or Office Manager or equivalent administrative support experience.
• At least 3 years of administrative support experience in a fast-paced environment managing multiple projects at one time.
• Strong knowledge of Microsoft Office software applications, including Outlook, Teams, Excel, PowerPoint, Word, and other office software, including automated calendaring and internet software.
• Ability to handle multiple tasks simultaneously, excellent written and verbal communication skills, work independently as well as cooperatively in a fast-paced, deadline-driven environment.
• Excellent organizational and follow-through skills with strong attention to detail.
• Prolonged periods of sitting at a desk.
• Must be able to lift heavy objects at times.