Receptionist, Contractor

About the role

The Receptionist/Administrative Assistant position is available at the ASSA ABLOY corporate headquarters in New Haven, CT. This temporary role covers a leave and reports to the HR Manager.

Responsibilities

• Greet and welcome visitors professionally and courteously.
• Answer, screen, and forward all incoming calls.
• Provide general clerical support, including mailing, scanning, faxing, and copying.
• Schedule appointments, meetings, and conference calls.
• Prepare and modify documents such as correspondence, reports, drafts, memos, and emails.
• Handle incoming and outgoing mail and packages.
• Address and resolve customer inquiries and issues promptly.
• Provide information to clients and visitors regarding company services and procedures.
• Perform data entry tasks and update records accurately.
• Aid other departments with various projects and tasks as needed.
• Support the General Manager, Process Improvement Team, and Profit Center Managers by organizing and updating data, and handling special projects.
• Participate in onboarding initiatives, including document compilation, background check initiation, electronic record maintenance, and assisting with new hire orientations.
• Facilitate companywide employee engagement initiatives, which includes meeting room and vendor bookings, and coordinating various cultural events.

Requirements

• Bachelor of Science or Bachelor of Arts Degree.
• A minimum of 1 year of experience in an administrative support role.
• Consideration given to entry-level applicants with relevant internship experience.
• Must be proficient in using Microsoft Office Suite: Word, PowerPoint, and Excel.
• Strong analytical, communication, and team management skills.
• Ability to handle multiple projects simultaneously.
• Sound judgment in selecting methods and techniques for obtaining solutions.
• Aptitude to work with all levels of management and cross-functional teams.
• Confidentiality in handling sensitive information.

Qualifications

• Excellent interpersonal and communication skills.
• Attention to detail and ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite.
• Experience with data entry and record management.
• Knowledge of basic office equipment and software.

Skills

• Administrative support skills.
• Customer service orientation.
• Organizational and time management skills.
• Basic IT skills.

Benefits

Assa Abloy offers a competitive benefits package, including health insurance, retirement plans, and paid time off.

Pay

The pay range for this role is $25,000 - $30,000 annually.

Schedule

This is a temporary position with a flexible schedule to accommodate the needs of the company and the individual.