Receptionist - Central Administration Building

Bismarck Public Schools is seeking a Receptionist for the Central Administration Building.

Purpose

The Receptionist greets and directs visitors, responds to inquiries from staff, the public, parents, and students by providing requested information and/or referrals, and provides general clerical support when time permits.

Responsibilities

• Telephone Management: Answer, screen, transfer calls, respond to inquiries, and take messages.
• Item Distribution: Distribute mail, packages, messages, and application packets to ensure receipt by the addressee.
• Visitor Greeting: Greet individuals entering the building and direct them to appropriate locations following security procedures.
• Reception Area Maintenance: Maintain resource materials such as student enrollment, transfers, and home education information.
• Information Maintenance: Update and maintain building information, including use schedules, staff directories, and emergency contacts.
• Human Resource Support: Perform clerical functions such as I9 verifications, volunteer paperwork, staff photos, scanning, and fingerprinting.
• Program Support: Provide clerical support for Students In Transition (SIT) and Student Support Services transportation programs.
• Clerical Functions: Perform general office tasks including scheduling, copying, faxing, data entry, and filing.
• Material Reception: Receive and distribute mail, deliveries, packages, and supplies to appropriate parties.
• Adherence to Policies: Follow all school policies and procedures.
• Attendance: Maintain prompt and consistent attendance.
• Other Duties: Undertake additional tasks as assigned to support the work unit.

Requirements

• Preparing and maintaining accurate records.
• Operating standard office equipment and utilizing pertinent software applications.
• Basic math skills, including calculations using fractions, percents, and ratios.
• Reading manuals, writing documents, and presenting information to others.
• Understanding complex, multi-step written and oral instructions.
• Business telephone etiquette.
• Scheduling activities, meetings, or events.
• Gathering, collating, and classifying data.
• Working with others in diverse circumstances and adapting to changing priorities.
• Working with frequent interruptions and maintaining confidentiality.
• Communicating with diverse groups and displaying tact and courtesy.

Qualifications

• High school diploma or equivalent.
• Job-related experience with increasing levels of responsibility.
• Criminal Justice Fingerprint/Background Clearance.

Work Environment

The role requires some lifting, carrying, pushing, pulling, stooping, kneeling, crouching, and crawling, as well as significant fine finger dexterity. The job is performed in a generally clean and healthy environment, with approximately 80% sitting, 10% walking, and 10% standing.