Receptionist-Casual Flex

The Huntington at Nashua is seeking a Receptionist to be the face of our community and the center for basic information. We're looking for a team member who can join us on weekends, with hours from 900 AM - 500 PM. Welcome residents, vendors, staff, guests and other visitors (including public safety officials and inspectors), and operates a multi-line phone system, including prescreening and routing calls. Maintain logs and create new ones as requiredDaily log of important notes for shift transitionsVisitor's log for the front desk (Important for vendors)Arranges for transportation services, when neededAccounts receivable for checks and cashDistribute monthly bills from accounting and collect monthly service feesRespond to all phone calls, prescreening calls as neededSort, open, date-stamp, and distribute daily mail, identifying invoices, statements, and accounts receivablePrepare daily intercommunity communications for courier deliveryAccept work orders, put into folders in reception desk in appropriate area.Day-to-day clerical and administrative activities Maintain resident's parking allocation records, notifying Maintenance/Security of changesMaintain resident out-of-building log and meal away credit notices and notifying affected departmentsAccept and review for accuracy paperwork from potential job applicants and forward to appropriate HR representativeMaintain the Guest Suite reservation system including collection of paymentsReceive front desk general deliveries, maintain a log and notify recipientsRedirect all truck deliveries to loading dock, notifying MaintenanceMaintain phone lists of residents and staffProvide clerical support to departments on a limited basisCreate and post all signs/notices/flyers as requiredMaintain organized and neat bulletin boards in the mail rooms to include the removal of expired informationUpdate multiple communication systems for resident and staff communicationCreating and maintaining employee/resident newsletterOther tasks and responsibilities as determined by supervisorA strong commitment to customer serviceExperience with multi-phone line systemExperience with computers systems electronic mail and word processing including creating tables, sorting lists, and electronic filingExperience with office machines fax, computers, copiers, and postage meterFamiliarity with privacy laws and confidentially (preferably in a healthcare/medical office setting)Ability to set priorities and multi-taskStrong organizational skillsRequires a high school diploma or its equivalent with 2+ years of experience in the field or in a related areaPhysical demands include, but are not limited to, standing, sitting, walking, carrying, kneeling, bending and lifting up to 50lbs. Silverstone Living is a non-profit organization supporting Hunt Community, The Huntington at Nashua, At Home by Hunt and Webster at Rye. Our organization is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. #THAN123