Receptionist / Bookkeeper / Data Manager

Position Summary

The Receptionist | Bookkeeper | Data Manager provides essential clerical, reception, and basic financial support to ensure the smooth day-to-day operation of Phoenix Academy. This position serves as a welcoming first point of contact for students, families, staff, and visitors while providing administrative support to the principal and school staff. The position also assists with routine school financial transactions, records, purchasing, and payroll-related tasks in accordance with district procedures.

Essential Duties

Receptionist

• Greets students, families, staff, and visitors courteously and directs them to the appropriate person or location.
• Answers and routes telephone calls, responds to routine inquiries, and records messages as needed.
• Monitors the front office and reports unusual or suspicious activity to the appropriate administrator.
• Provides courteous and helpful customer service to students, families, staff, vendors, and community members.

Bookkeeper

• Receives, records, verifies, and deposits school receipts and other school-generated funds in accordance with district procedures.
• Maintains accurate records for school activity and other assigned accounts.
• Processes routine purchase requisitions, invoices, and other financial documents as assigned.
• Maintains documentation for purchases, receipts, and financial transactions.
• Assists with payroll-related timekeeping and employee absence entries as assigned.
• Maintains confidentiality of student, personnel, and financial information.
• Follows North Carolina School Accounting System requirements, Board policies, and district procedures related to assigned financial responsibilities.

Data Manager

• Perform work in the North Carolina Student Information System (NCSIS - Infinite Campus):
• Verify and edit student information including records for attendance, contacts, and grades, and process other student information
• Support school staff in collaboration with other school personnel on the basics of using NCSIS
• Produce and send student reports including, but not limited to, report cards and progress reports
• Produce data for reports for school needs
• Maintain confidentiality and security of student data.
• Attend district data manager meetings, district/state conferences, and training sessions
• Follow all procedures as prescribed by the school principal, district-level director, and state policy
• Perform other related duties as assigned by the school principal and/or designee

Education/Experience Requirements

• High School Diploma/GED required
• Detailed oriented with exceptional organizational skills
• Strong analytical and problem-solving skills
• Multi-task to meet deadlines for groups like school admin and central office
• Experience working in a school or educational setting preferred.
• Clerical, secretarial, bookkeeping, or related office experience preferred.
• Ability to communicate effectively and work courteously with students, families, staff, and visitors.
• Ability to maintain accurate records and handle confidential information appropriately

Physical Requirements

• Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion
• Ability to lift a minimum of 20 pounds
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to talk, listen and speak clearly on telephone