Receptionist

About the role

Yearout Mechanical, a Legence Company, is seeking an experienced Receptionist to support their company. This role is responsible for receptionist and clerical work for office personnel and scanning of all documents.

Responsibilities

• Greets and screens incoming people at the front receptionist area.
• Professionally answers and distributes all incoming phone lines within 3 rings.
• Responsible for scanning, and routing accounting documents including but not limited to invoices, statements, receipts, certificates of insurance, and other miscellaneous items into our system daily.
• Scanned items then attached digitally utilizing Sage Paperless software.
• Works closely with Accounts Payable staff.
• Has a working knowledge of office equipment, calls for repairs and maintenance when needed.
• Affords assistance with preparation for and onboarding of new employees.
• Maintains all aspects of the incoming and outgoing mail and postage machine.
• Captures and maintains an accurate office supply inventory including personal protection equipment.
• Keeps tracking records for supplies, printer and copier ink, packages and other items as needed.
• Maintains front office, breakrooms and conference rooms.
• Affords assistance with various clerical duties and special projects as directed.

Qualifications

• Experience: 3+ years of experience in a related area, or project environment.
• Skills: Demonstrated experience and strong understanding of Microsoft office and Microsoft Teams. Experience working in multi-disciplinary teams and client-facing environments. Technical & Professional Skills: Proficient in the use of phone system, copiers, fax machines, postage machine, and other general office equipment. Ability to direct calls, manage call queues, and utilize Teams calling features to handle incoming and outgoing business calls. Strong written and verbal communication skills.

Desired Skills And Experience

• Experience: 3+ years of experience in a related area, or project environment.
• Skills: Demonstrated experience and strong understanding of Microsoft office and Microsoft Teams. Experience working in multi-disciplinary teams and client-facing environments. Technical & Professional Skills: Proficient in the use of phone system, copiers, fax machines, postage machine, and other general office equipment. Ability to direct calls, manage call queues, and utilize Teams calling features to handle incoming and outgoing business calls. Strong written and verbal communication skills.

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

• Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program.
• Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave.
• Financial Benefits: 401(k) retirement savings plan.

Additional Notes

No visa sponsorship is available for this position now or in the future.

About Legence

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.