Receptionist

Hourly, part-time position within the Office of the Vice Provost for Faculty Affairs.

About the role

The Office of the Vice Provost for Faculty Affairs is seeking a proactive, detail-oriented, and service-oriented Receptionist to serve as the first point of contact for Faculty Affairs and Academic Resource Management.

Responsibilities

• Greet and assist visitors
• Provide support to the executive assistant
• Provide backup coverage for the main office telephone line
• Manage and distribute incoming mail and deliveries
• Schedule and maintain conference rooms and the Faculty Affairs library
• Assist with meeting and program planning
• Monitor and order office supplies
• Provide general administrative support

Requirements

• Experience communicating professionally with individuals in person, by phone, or electronically
• Experience providing customer service in a professional, educational, retail, hospitality, or similar environment
• Knowledge of Microsoft Office applications (Exchange, Word, Excel, PowerPoint, SharePoint)
• Experience working with a broad variety of stakeholders, including but not limited to students, staff, faculty, administrators, and members of the public
• Demonstrated ability to maintain confidentiality and exercise sound judgment

Preferred Qualifications

• Experience providing receptionist, front desk, or administrative support
• Prior administrative experience in higher education
• Experience coordinating meetings or events
• Knowledge and familiarity with university policies and procedures

Skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint), SharePoint, and Qualtrics
• Strong communication and attention to detail
• Exceptional customer service
• Commitment to providing high-quality administrative support

Pay

$18–$20 per hour

Schedule

30 hours per week

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

The successful candidate will be required to have a criminal conviction check.