Receptionist

About the role

Our Houston office is looking to hire an experienced Part Time Bilingual Receptionist / Contract Specialist with a desire to develop a career within the legal industry. The ideal candidate is an individual who works well in a fast-paced environment and is dedicated and passionate about serving our clients. The Receptionist reports directly to the Office Manager.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct all office visitors
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and forms)
• Provide fundamental information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling office access
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Drafting/filling/preparing legal contracts (experience is a plus, but we're willing to teach this skill)
• Assist clients and guests, manage conference room reservations, and update employee lists and directories
• Help office personnel with a variety of tasks at our front desk including calendaring
• Serve as a liaison with department managers

Requirements

• Bilingual (English/Spanish) with full proficiency
• Resourceful and motivated to resolve issues whenever they arise
• Customer service attitude
• Microsoft Excel, Google Spreadsheets, and CLIO (Preferred)
• Case Management software experience is a significant plus

Schedule

• Monday: 10:30am to 7:30pm
• Thursday: 10:30am to 7:30pm
• Friday: 10:30am to 7:30pm
• Saturday: 8am to 5pm (3 Saturdays out of the month)
• Wednesday: 10:30am to 7:30pm (just when Saturday is off)

Benefits

• Medical, dental, and vision insurance
• 401(k) plan
• Catered lunches
• Complimentary parking
• Paid time off