Receptionist

We are seeking an energetic individual to serve as the "first point of contact" and a helpful "go-to" resource for our office, supporting the administrative needs of the CEO and other departments as needed.

About the role

The Receptionist will be responsible for managing the front desk, greeting guests, and proactively addressing the team's needs while balancing various projects. The ideal candidate will have a customer-centric attitude and the ability to handle daily tasks efficiently.

Responsibilities

• Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
• Welcome on-site visitors, determine the nature of their business, and announce them to appropriate personnel.
• Support and assist office staff with day-to-day operations, projects, and other duties as assigned.
• Perform clerical work, including data entry, filing, photocopying, and faxing.
• Direct visitors to the appropriate office or person.
• Assist with communication to employees regarding service arrivals.
• Receive, sort, and distribute daily mail or deliveries.
• Maintain office supply inventory and order supplies as needed.
• Monitor visitor access to maintain office security and ensure the reception area is tidy and presentable.
• Receive incoming packages and provide recipient notification.
• Occasionally order food for events, business, and executive meetings.
• Update and maintain the company phone list and directory.
• Perform other clerical duties for all departments, such as filing, photocopying, scanning, and attaching images in Sage 300 or other software.
• Assist with accounts payable checks for regular mailing (insert signed checks into envelopes, stamp with postage) and prepare documents for special mailings (UPS, Certified Mail, Return Receipt, hand-deliveries, etc.).
• File all paid invoices and, if necessary, take checks to the post office.
• Perform special projects assigned by the CEO.
• Maintain accurate and up-to-date files for CEO, HR, and Accounting-related functions as needed.
• Assist and provide support to other administrative team members as needed.
• All other duties and responsibilities as assigned.

Requirements

• High School Diploma.
• Minimum 2 years of experience in a receptionist or similar role.
• Proficiency in Microsoft Office Applications (Word, Excel, and Outlook).

Schedule

Monday to Thursday, 6:00 AM to 4:30 PM.