Receptionist

Responsibilities

• Welcome guests, answer incoming calls, and direct inquiries to the appropriate team members with courtesy and efficiency.
• Cook up conference rooms, break rooms, and shared office spaces to ensure they remain clean, stocked, and prepared for daily use.
• Provide administrative support for office operations, including preparing documents, handling correspondence, and assisting with routine clerical tasks.
• Manage calendars, schedule meetings, and help organize appointments while adjusting to changing priorities throughout the day.
• Track follow-up items and support multi-step office processes to help keep assignments moving forward without delays.
• Aid in meeting logistics by preparing agendas, taking clear notes, and distributing action items when needed.
• Support office services such as mail, deliveries, and vendor coordination, including shipping activities as required.
• Partner closely with operations leadership and local office leadership to help maintain an organized, responsive, and efficient workplace environment.

Requirements

• 2 to 3 years of experience in a receptionist, front desk, or administrative support role.
• Strong verbal communication and customer service skills, with the ability to interact professionally with visitors and internal teams.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook for day-to-day office coordination and document preparation.
• Demonstrated ability to stay organized, manage multiple priorities, and follow through consistently on tasks.
• Comfortable working in an in-person office environment and responding quickly to changing needs throughout the day.
• Ability to anticipate needs, exercise sound judgment, and handle situations with professionalism and discretion.
• Experience with calendar coordination, meeting support, and general office functions; event planning experience is a plus.
• Familiarity with Adobe tools or Adobe Creative Suite is helpful but not required.

Qualifications

The ideal candidate will have a positive attitude, strong organizational skills, and the ability to multitask effectively. They should also be able to work independently and as part of a team, and possess excellent interpersonal skills.