Receptionist

Responsibilities

• Welcome guests, clients, and service providers with a courteous and attentive approach while serving as the first point of contact for the office.
• Manage a multi-line phone system by answering inbound calls promptly, directing inquiries to the appropriate personnel, and taking clear messages when needed.
• Process incoming and outgoing mail, including sorting deliveries, preparing correspondence for shipment, and distributing items accurately.
• Keep the reception space and meeting rooms orderly, presentable, and ready for daily business activities.
• Cook up calendars, arrange appointments, and provide meeting support to help maintain smooth scheduling for the team.
• Scan, organize, file, and maintain both paper-based and digital records with a high level of accuracy.
• Provide day-to-day administrative assistance to attorneys and office staff, including clerical support and data entry assignments.
• Communicate effectively with clients, court contacts, vendors, and internal team members while maintaining a consistent tone at all times.
• Safeguard sensitive client and company information by handling records and communications with discretion and confidentiality.

Requirements

• A high school diploma or equivalent is required.
• Prior experience in a receptionist, front desk, or administrative support position is preferred.
• Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to manage multiple priorities and stay organized in a busy office environment.
• Strong written and verbal communication skills along with a customer-focused approach.
• Detail-oriented presentation, dependable attendance, and a punctual work style.
• Ability to work independently, collaborate with others, and handle confidential information with sound judgment.

Qualifications

• TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.
• We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
• TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.
• We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Skills

• High school diploma or equivalent.
• Prior experience in a receptionist, front desk, or administrative support position.
• Working knowledge of Microsoft Office applications.
• Ability to manage multiple priorities and stay organized.
• Strong written and verbal communication skills.
• Detail-oriented presentation, dependable attendance, and punctual work style.
• Ability to work independently, collaborate with others, and handle confidential information.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Access to top jobs, competitive compensation and benefits.
• Free online training.
• Company 401(k) plan.

Pay

N/A

Schedule

N/A