Receptionist

About the role

We are looking for a detail-oriented Receptionist to support daily front-desk operations for a construction and contractor environment in Kalamazoo, Michigan. This contract, one-day position on Friday, September 4th, is ideal for someone who enjoys creating a welcoming first impression, managing incoming communications, and keeping the office running smoothly. The role will focus on handling calls, greeting visitors, and providing dependable administrative support in a part-time capacity.

Responsibilities

• Welcome visitors and direct them to the appropriate staff members in a courteous and efficient manner.
• Manage a multi-line phone system, route calls accurately, and take clear messages when needed.
• Respond to inbound calls courteously while providing helpful information or transferring inquiries to the correct contact.
• Maintain an organized reception area that reflects a well-organized office environment.
• Support basic administrative activities such as logging messages, assisting with office correspondence, and handling routine front-desk tasks.
• Coordinate with internal team members to ensure smooth communication between visitors, callers, and office personnel.
• Monitor daily front-office activity and help keep schedules and visitor flow orderly during business hours.

Requirements

• Previous experience in a receptionist or front-desk support role.
• Ability to confidently operate a multi-line switchboard or phone system with several active lines.
• Strong verbal communication skills and a detail-oriented phone manner when handling inbound calls.
• Comfortable working in a part-time contract position.
• Reliable organizational skills with the ability to manage several tasks at once.
• Detail-oriented demeanor and a customer-service mindset when interacting with visitors and staff.
• Ability to work on-site in Kalamazoo, Michigan.