Receptionist

About the role

We are looking for a detail-oriented Receptionist to support daily front-desk operations for a busy law office in California. This contract-to-permanent opportunity is ideal for someone who is organized, service-focused, and comfortable managing communications, scheduling, and administrative tasks in a confidential legal environment. The person in this role will help create a welcoming office experience while keeping information, supplies, and workflows well coordinated.

Responsibilities

• Welcome clients and visitors, maintain a well-kept reception area, and offer refreshments to create a positive first impression.
• Manage a multi-line phone system, direct incoming calls appropriately, and relay messages in a timely and courteous manner.
• Review incoming mail, deliveries, and legal correspondence, then route materials to the appropriate staff member for follow-up.
• Cookordinate calendars, schedule meetings and appointments, and support the smooth flow of day-to-day office activity.
• Organize, file, and maintain records within the document management system to keep information accurate and accessible.
• Handle sensitive information with discretion and uphold strict confidentiality standards at all times.
• Monitor office supply levels, place orders when needed, and follow up with vendors to ensure the office remains fully stocked.
• Arrange service or repairs for office equipment and assist with basic operational upkeep to minimize disruptions.
• Perform local courier errands such as delivering or picking up items from the court clerk, post office, bank, and office supply locations.

Requirements

• At least 1 year of experience in a receptionist, front-desk, or administrative support role.
• Ability to manage a multi-line phone system and handle a high volume of inbound calls professionally.
• Strong organizational skills with the ability to prioritize tasks and keep daily operations running efficiently.
• Excellent verbal and written communication skills with a customer-service-oriented approach.
• Experience scheduling appointments, managing calendars, and supporting general office coordination.
• Comfortable working with confidential information and maintaining professionalism in a legal or office setting.
• Proficiency with basic office technology and administrative systems, including document handling and record management.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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