Receptionist

Under the direct supervision of the Director of Human Resources, serve as the receptionist for the administration building by answering phones, assisting the public, handling mail, and providing general oversight of district office lobby activities.

Responsibilities

• Welcome and assist visitors.
• Maintain lobby, mail room, and District information displayed in the lobby.
• Distribute registration checklists to parents of prospective students.
• Provide assistance to parents utilizing lobby computers.
• Use copy machines and other office equipment.
• Handle District mail including inter-office mail and central postage meter.
• File purchase orders and other documents.
• Assist with clerical duties at the front desk for all departments in the Administration Building, including record keeping, filing, and data entry.
• Perform duties in compliance with PASD requirements and policies.
• Assist with copying and distributing documents and materials for administrative, instructional, and clerical staff.
• Maintain documents, files, and records to ensure up-to-date reference.
• Answer telephone calls and provide information and assistance to callers.
• Maintain inventories of supplies and materials to ensure availability.
• Perform any other related duties as assigned.

Requirements

• Ability to carry out instructions furnished in written or oral form.
• Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel).
• Ability to maintain confidentiality of information regarding students, employees, and others.
• Ability to establish and maintain cooperative working relationships with students, staff, and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.
• Work in standard office environments.

Qualifications

• High School diploma or equivalent.
• Prior successful clerical experience preferred.

FLSA Status: Non-exempt