Receptionist

Responsibilities

• Greet clients as they arrive at the office, and inquire into their purpose of visiting the firm
• Provide initial information regarding the firm’s services, and availability of lawyers
• Acquire preliminary information from new clients, to determine their case histories, and backgrounds
• Record all information provided by clients, and forward it to lawyers, or legal assistants
• Respond to telephone calls, by operating PABX systems, diverting and transferring calls, and taking and relaying messages
• Handle incoming and outgoing correspondence, according to established protocols and procedures
• Oversee the acquisition and storage of office supplies and equipment, while creating and maintaining an effective liaison with vendors and suppliers
• Ensure that conference and shared spaces are tidy and ready for client meetings
• Aid attorneys, paralegals, and other staff with various clerical duties as needed

Qualifications

• High school diploma or GED
• Entry level experience working in an office setting, preferably in the legal environment
• Knowledge of general office practices
• Skills in handling multiple tasks, prioritizing, and meeting deadlines
• Demonstrated skills in effective oral and written communication
• Ability to exercise sound judgment and effective decision making
• Proficiency in Microsoft Office, Outlook, and ProDoc